Executive Assistant (Part-time)

Our client is hiring a highly organized proactive Executive Assistant based in Cape Town to support a founder across multiple venturesfrom building an investment arm and managing cross-border finances to coordinating personal and family office activities. This is a part-time remote role (20 hours/week to start) with the potential to grow into a full-time long-term partnership. Youll be the operational backbone behind business strategy research coordination and personal logisticskeeping everything flowing smoothly across time zones teams and priorities.

Responsibilities:

• Building investment Arm: Making sure operations across holding run smoothly and supporting our Research Team with scheduling follow ups and pipeline.
• Financial Management: Keep Portfolio companies accounting running across Germany and SA by collecting receipts being Point of Contact for Accountants.
• Family Office Activities: Property portfolio administration travel coordination coordination of Events reminders about birthdays Calendar Management and flow

Business & Advisory Support

• CRM & Lead Management: Keep CRM updated track follow-ups and maintain client records.
• Meeting Coordination: Schedule calls prepare agendas and follow up with action points.
• Research & Summarization: Conduct market research compile reports and summarize insights.
• Email & Calendar Management: Prioritize emails organize scheduling and manage daily workflow.
• Event & Travel Planning: Book flights hotels and coordinate conference schedules.

Family Office & Personal Operations Support

• Receipts Collection & Expense Management: Organize receipts track invoices and manage expense logs.
• Property & Asset Management: Liaise with service providers manage property-related admin and track key deadlines.
• Travel Coordination: Organize personal and business travel logistics.
• Supplier & Legal Coordination: Interface with tax advisors lawyers and other key service providers.
• Gift & Event Planning: Research and source unique gifts and organize personal events.

Requirements:

• Experience: 5 years in executive roles working with founders startups or high-level executives
• Based in Cape Town South Africa
• Tech-Savvy: Comfortable with tools like Google Workspace Slack Notion Trello/Asana and CRM platforms.
• Excellent English Skills: Strong written and verbal communication skills (German would be a plus). Strong business acumen and used to dealing with important stakeholders
• Proactive & Detail-Oriented: Anticipates needs takes initiative and works efficiently.
• Time Zone Flexibility: Availability for some overlap with CET & South African time zones.

Tools Used:

• Google Drive: Docs Sheets Presentations
• Notion Asana Trello f. Project MGMT
• WhatsApp / Slack / Loom for quick communication
• ChatGPT & AI tools such as Perplexity for efficiency and automation