Receptionist- High School

JOB DESCRIPTION

School Receptionist

Summary

Responsible for performing secretarial and administrative duties for a school administrator department office or program including receiving calls students and substitutes producing correspondence entering data maintaining records and files monitoring attendance etc.

Essential Duties and Responsibilities

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.

Description of Job Tasks

• Demonstrate a commitment to:
  • Understand appreciate and make accommodations for student diversity.
  • Include and engage families in the students education.
  • Support all Windsor Charter Academy policies procedures and expectations.
  • Provide personal and professional excellence.
• Receive calls greet students and substitutes and answer inquiries. Direct calls and students to the appropriate person as necessary. Assist substitutes and volunteers with check-in procedures and/or problems.
• Assist teachers with daily needs including: copying creating materials checking out textbooks etc. Enter and track data pull reports and complete documentation based on department or program needs.
• Type correspondence newsletters forms and memos. Assist in the production of department and program materials.
• Maintain inventory of office supplies and other materials.
• Sort and distribute mail and process mass mailings.
• May supervise train and/or guide the work of student aides.
• May assist with student data testing and master scheduling.
• Attend work and arrive in a timely manner.
• Perform other duties as assigned.

Education and Related Work Experience

• High school diploma or equivalent
• Specialized training beyond high school preferred
• Two to three years of related experience
• Equivalent combination of education and experience acceptable

Licenses Registrations or Certifications

• Criminal background check required for hire
• CPR and first aid training will be required at hire

Technical Skills Knowledge & Abilities

• Possess the following skills:
  • Oral and written communication skills
  • Conflict resolution skills
  • English language skills
  • Math skills
  • Interpersonal relations skills
  • Critical thinking and problem-solving skills
• Maintain confidentiality in all aspects of the job.
• Work supportively with other teachers staff and administrators to provide an effective learning environment.
• Communicate with students parents/guardians staff and community members.
• Be a part of and work with a team.
• Manage multiple priorities.
• Manage multiple tasks with frequent interruptions.
• Maintain honesty and integrity in all aspects of the job.
• Adhere to attendance requirements including regular and punctual employee presence.
• Communicate interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.
• Recognize the importance of safety in the workplace follow safety rules practice safe work habits utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.
• Work independently and manage time effectively.
• Diffuse and manage volatile and stressful situations.

Materials and Equipment Operating Knowledge

• Personal computers peripherals and media equipment
• Microsoft Word PowerPoint Excel Adobe and other software
• Typical office equipment

Physical Requirements & Working Conditions

The physical demands work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.