Administrative AssistantRegistrar

School Administrative Assistant/Registrar
Lakeside Charter Academy

Lakeside Charter Academy is seeking a dedicated and organized School Administrative Assistant/Registrar to join our team! This individual will play a key role in supporting the daily operations of our school office and ensuring a welcoming efficient and student-centered environment.

The ideal candidate is detail-oriented collaborative and able to manage a wide range of tasks while maintaining confidentiality and professionalism. They will support teachers staff families and school leadership through excellent communication and strong organizational skills.

Key Qualities & Skills

• Familiarity with school office practices procedures and general administrative concepts
  
• Strong verbal and written communication skills
  
• Ability to manage multiple tasks with accuracy timeliness and high quality
  
• Sound judgment creativity and the ability to plan and accomplish goals independently
  
• Comfortable handling confidential and time-sensitive information
  
• Ability to build positive relationships with families students and staff
  
• Position reports to the Principal and Director of Operations
• School/Education experience preferred
• Bi-lingual (Spanish) preferred

Administrative Assistant Responsibilities

Office & Operations

• Manage supply orders including printer ink
  
  
• Serve as point of contact for vendors (printers fob system pest control etc.)
  
  
• Answer and direct phone calls; communicate with parents and visitors
  
  
• Welcome and greet visitors and maintain a positive front-office environment
  
  

Staff Support

• Assist teachers in securing substitutes
  
  
• Support new staff onboarding (Infinite Campus access mailbox fob access)
  
  
• Recognize staff birthdays and help coordinate events (showers celebrations community events)
  
  

Health & Safety

• Assist with minor health needs (injuries illness) dispense medications and maintain medical records (immunizations & allergies)
  
  
• Participate in required health training: EpiPen diabetic care CPR/First Aid
  
  
• Maintain school drill reports and scheduling
  
  

Additional Duties

• Maintain Spirit Rock schedule
  
  
• Assist with website updates and content
  
  
• Support administration with beginning-of-year and end-of-year processes
  
  

School Registrar Responsibilities

Enrollment & Records

• Manage student enrollment and withdrawals using the SIS system and In house processes.
  
  
• Ensure all enrollment documents are collectedprocessed and distributed to the appropriate departments in a timely manner
  
  
• Maintain student cumulative records
  
  
• Complete all required state reporting (health immunizations homeless etc.)
  
  
• Maintain medical allergy and legal information records
  
  

Student Information & Reporting

• Manage daily attendance
  
  
• Prepare report cards progress reports honor roll lists and awards
  
  
• Maintain and update Infinite Campus
  
  
• Coordinate uniform orders
  
  
• Create and distribute annual car tags
  
  

Events Scheduling & Vendors

• Schedule and coordinate:
  
  
• Student and staff picture days
  
  
• Principal tours
  
  
• School clubs and rosters
  
  
• Oversee pickup lists for YMCA Tiger King and other after-school programs
  
  
• Coordinate with vendors for online course rosters
  
  
• Support the Yearbook team with creation and distribution
  
  
• Order and distribute student agendas
  
  

Lakeside Charter Academy is an equal opportunity employer and does not discriminate in employmenton the basis ofrace color religion sex (including pregnancy and gender identity) national origin political affiliation sexual orientation marital status disability genetic information age membership in an employee organization retaliation parental status military service or other non-merit factor.