Associate Director Accounts Payable

Job Summary
The Associate Director of Accounts Payable is responsible for managing and overseeing all functions of the Colleges accounts payable operations ensuring timely and accurate payments compliance with federal and state regulations and adherence to College policies and procedures. This position plays a key role in maintaining strong vendor relationships supporting internal departments supervising accounts payable staff and improving financial processes and internal controls

Essential Functions
Manage all Accounts Payable operations including vendor invoices employee reimbursements P-cards travel and recurring payments Ensure timely and accurate disbursements in compliance with state federal IRS grant and College policies and procedures Maintain strong internal controls and ensure audit readiness Supervise AP staff including hiring training work assignment performance evaluation and professional development Review and approve invoices vendor setups and payment batches Oversee 1099- MISC / NEC reporting and year-end close processes relating to AP Serve as the primary resource for AP policies procedures and training for campus departments Work collaboratively with Purchasing Accounting Grants Payroll and other campus offices Resolve invoice discrepancies payment errors and vendor issues. Serve as the primary liaison between vendors and end users to resolve problems with products and services Maintain vendor files and ensure proper documentation and record retention Monitor and reconcile AP accounts aging and accruals Support accounting with the annual financial audit and respond to auditor requests Assist with procedural updates and internal process improvements Perform other duties as assigned

Physical Demands
Must be able to lift or move up to 25 pounds Must be able to sit or stand for long periods of time Use of manual dexterity Repetitive use of a keyboard at a workstation Travel for training meetings and events both in and out of town may be required The person in this position frequently communicates with others verbally and electronically; must be able to exchange accurate information Specific vision abilities required by this job include close vision distance vision color vision and the ability to adjust focus

Required Qualifications
Bachelors degree in Accounting Business Finance or related field; equivalent combination of education and experience may be considered Minimum of four years of progressively responsible experience in accounts payable or accounting Strong knowledge of accounts payable processes internal controls and accounts payable compliance requirements Excellent computer skills including Word Excel and financial software Strong written and verbal communication skills High attention to detail and accuracy Ability to manage deadlines in a fast-paced environment Ability to supervise and mentor staff

Preferred Qualifications
Experience in higher education governmental or nonprofit accounting Experience and knowledge of relevant Texas Education Code local state and federal laws and regulations Previous supervisory experience Experience with procurement card programs Experience with Jenzabar or other higher education ERP systems