Accounts Payable Specialist – Expense

Dallas, IA - USA

Monthly Salary: Not Disclosed

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Summary
The Accounts Payable (AP) Specialist Expense is responsible for processing reviewing and controlling non-purchase-order (non-PO) invoices to ensure accuracy compliance with company policies and timely payment. This role plays a key part in maintaining financial controls supporting month-end close and improving AP processes.

M-F 8AM-4:30PM

Key Responsibilities

Invoice & Expense Processing

Review verify and process non-PO invoices in a timely and accurate manner.
Audit receipts to ensure accuracy completeness and proper documentation.
Process recurring monthly expenses including subscriptions utilities training and other operational costs.
Ensure all expenses comply with company policies and approval hierarchies.

Accounting & Financial Controls

Code expenses accurately to the appropriate general ledger accounts departments cost centers or projects.
Assist with month-end close activities including accruals and expense analysis.
Obtain and review vendor statements prior to AP month-end to ensure all expenses are properly accrued.
Maintain accurate AP records and supporting documentation for audits.

Compliance & Policy Enforcement

Enforce expense and reimbursement policies consistently.
Identify and escalate policy violations duplicate charges or potential fraudulent activity.

Systems & Process Improvement

Recommend and support process improvements to increase efficiency accuracy and internal controls within AP.

Communication & Support

Communicate effectively with managers employees and vendors to resolve invoice and expense-related issues.
Provide support and guidance regarding expense policies and procedures.

Reporting & Analysis

Prepare expense reports and summaries for management review.
Track trends exceptions and compliance metrics related to expenses.
Support internal and external audits as required.

Qualifications

Associates or Bachelors degree in Accounting Finance or a related field (or equivalent experience).
3 years of experience in Accounts Payable or expense processing.
Strong attention to detail with excellent organizational and time-management skills.
Proficiency in Microsoft Excel and accounting or expense management systems.
Strong communication and customer service skills.

Job Summary The Accounts Payable (AP) Specialist Expense is responsible for processing reviewing and controlling non-purchase-order (non-PO) invoices to ensure accuracy compliance with company policies and timely payment. This role plays a key part in maintaining financial controls supporting mo...