Administrative Assistant

Pineville, LA - USA

Monthly Salary: Not Disclosed

Posted on: 11 hours ago

Vacancies: 1 Vacancy

Job Summary

Come join our innovative team at Beta Engineering! We understand that finding the right place to work isnt easy. At Beta we believe in cultivating a team that wins together and takes on the most challenging projects in the high-voltage industry.

We provide power delivery solutions for a variety of customers including those in the utility industrial and renewable markets. We design and build high voltage projects to our customers specifications. Our work includes substations transmission lines and more. We help our customers achieve their goals of creating a reliable sustainable power grid by reducing risks and identifying innovative solutions for their problems.

Our Purpose:We pursue that which challenges us growing our community to provide critical creative solutions that achieve extraordinary results.

The Administrative Assistant is responsible for performing the daily tasks necessary to maintain general office operations. Additionally the Administrative Assistant is responsible for establishing and maintaining all corporate and professional engineering licenses scheduling and assisting with continuing education programs for Beta employees coordinating travel arrangements for Beta Engineering and its employees and scheduling and organizing all meetings and corporate functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Tracks and enters license information into the Access database.

Files and renews license applications for all engineers and for Beta Engineering.

Files and maintains documentation of license credentials for all states.

Schedules continuing education courses for all engineers.

Accurately executes travel arrangements for Beta employees including flights rental cars hotels and incidentals.

Negotiates hotel rates in jobsite areas as needed.

Schedules and coordinates setup for corporate meetings.

Supports the planning and organization of corporate events through the event committee.

Performs miscellaneous office duties and tasks as directed by the Office Manager or President.

Maintains confidentiality and ensures the security of sensitive information.

Picks up mail from Crest and sorts it for distribution.

Manages fleet vehicle operations including maintaining records scheduling maintenance coordinating reservations and handling pickup and delivery to the airport.

ADDITIONAL RESPONSIBILITIES:

Carries out additional responsibilities as assigned by the Office Manager.

Interfaces with all departments and employees.

Coordinates with Crest on select tasks including licenses bonds financial statements and jet reservations.

Provides after-hours support as needed for travel assistance and corporate events.

EXPECTATIONS:

Performs high-quality work while meeting deadlines with or without direct supervision.

Interacts professionally with employees customers and other stakeholders.

Contributes effectively as a team member on all assignments.

Works independently while maintaining clear communication and coordination with other employees and departments.

Communicates regularly with the supervisor regarding departmental matters.

Maintains a clean driving record as use of company vehicles is required for the position.

Assists or directs team members as needed when emergent travel situations arise.

EDUCATION AND EXPERIENCE:

Associate degree from a two year college or technical school is preferred (High School diploma along with 2-5 years of experience will be considered in lieu of two-year degree).

2-5 years of practical experience preferred.

Knowledge of Microsoft Excel Microsoft Word and Adobe Acrobat is required.

General knowledge of Microsoft Access is preferred.

WORKING CONDITIONS:

Will work in an office environment with minimal exposure to dust noise and other environmental hazards. May involve prolonged periods of sitting and frequent use of a computer keyboard and mouse.

Able to lift 50 pounds

Use of company vehicle on occasion. A successful Motor Vehicle Report (MVR) is required.

Referral Level: Trades & Skilled

Not Eligible for Enhanced Referral

Not Eligible for External Referral

More information regarding The Crest Industries Family of Companies Internal and External Referral Programs can be found here: Beta we believe in cultivating a team that wins together and takes on the most challenging projects in the high -voltage industry. Each day we strive to live out our core values of doing what we say turning challenges into success and winning together. We empower our employees to identify innovative solutions and opportunities for future growth. Recognizing that our success begins with our people we invest in our teams through technical team building and leadership training. If you want to be part of a team that is built on trust and excellence apply today.

Beta is a subsidiary ofCrest Industries and job listings are managed by Crest Operations. Crest owns and operates companies that serve industries including power delivery manufacturing natural resources and specialty chemicals. Click hereto learn about careers within the Crest Industries family of companies.

Beta Engineering is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex disability age sexual orientation gender identity national origin veteran status or genetic information.

Beta Engineering is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. To request information regarding reasonable accommodation contact your Human Resource Business Partner.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

Part of the CREST INDUSTRIES family of companies.