Document Controller ( Digital Workspace Focus)
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Abstract:
Key Responsibilities
- File Structure & Organization
- Audit existing folders and files across SharePoint OneDrive and Teams.
- Define and implement logical scalable folder structures.
- Clean up redundant outdated or duplicate files (ROD cleanup).
- Apply consistent naming conventions and metadata tagging.
- SharePoint & OneDrive Governance
- Organize and manage SharePoint site collections libraries and permissions.
- Implement rules for file ownership versioning and archiving.
- Maintain site navigation and ensure user access aligns with company policies.
- Teams Folder Oversight
- Coordinate with each team to ensure proper use of shared folders and channels.
- Follow up with users regularly on housekeeping folder misuse or content sprawl.
- Help teams align file storage between Teams and SharePoint for version control and consistency.
- Training & Documentation
- Create and maintain quick guides SOPs and naming convention documents.
- Train team members on best practices for file management and collaboration.
- Act as the first point of contact for SharePoint/OneDrive folder structure questions.
- Ongoing Maintenance
- Conduct periodic audits of file and folder structures.
- Track and report usage compliance and improvement areas.
- Work closely with IT to ensure data retention and backup policies are applied.
Requirements
Qualifications & Skills
- Strong experience with Microsoft 365 ecosystem especially SharePoint OneDrive and Teams.
- Understanding of file management best practices and governance principles.
- Strong organizational and communication skills.
- Ability to translate messy data structures into clear user-friendly systems.
- Experience documenting and enforcing digital policies.
- Basic technical knowledge of permissions user access and version control
Preferred Experience
- Prior experience as SharePoint Coordinator Digital Workplace Administrator or Document Controller.
- Exposure to EDI / ERP / iPaaS environments (a plus).
- Familiarity with data migration or file structure automation tools.
Soft Skills
- Meticulous attention to detail.
- Proactive and persistent in follow-up with team owners.
- Good balance of structure and flexibility.
- Ability to simplify complexity and communicate clearly.
Benefits
Quarterly rewards based on roadmap achievements and customers success.
20 Yearly leaves.
14 National Holidays Off.
Cross-team work culture.
Career Development & Training Programs.
Employee Referral Benefits.
Health Insurance.
Compensatory Off-Benefits.
Paid half-day leaves on special occasions of Birthdays & anniversaries.
Meals while working extra.
Yearly day-outing activities.
Yearly Achievement Awards.
Required Skills:
Qualifications & Skills Strong experience with Microsoft 365 ecosystem especially SharePoint OneDrive and Teams. Understanding of file management best practices and governance principles. Strong organizational and communication skills. Ability to translate messy data structures into clear user-friendly systems. Experience documenting and enforcing digital policies. Basic technical knowledge of permissions user access and version control Preferred Experience Prior experience as SharePoint Coordinator Digital Workplace Administrator or Document Controller. Exposure to EDI / ERP / iPaaS environments (a plus). Familiarity with data migration or file structure automation tools. Soft Skills Meticulous attention to detail. Proactive and persistent in follow-up with team owners. Good balance of structure and flexibility. Ability to simplify complexity and communicate clearly.
Company Industry
IT Services and IT Consulting
Key Skills
- Information Management
- Adobe Acrobat
- Continuous Improvement
- Records Management
- Assembly Experience
- User Acceptance Testing
- Project Engineering
- Sharepoint
- Filing
- Document Management Systems
- Mentoring
- Document Management
