Administrative Coordinator 3 Baton Rouge Ebr

The incumbent is the first point of contact for the public after purchasing or renewing their commercial license(s). This position will assist the public with filling out forms and/or direct them to trip ticket trainings form re-orders general trip ticket/LDWF information. This position handles calls from the public throughout the day ships & tracks orders sorts mail scans and verifies documents for the Trip Ticket program and other programs within the agency and handles all general office duties as needed. The Trip Ticket section has state and federal deadlines to meet throughout the year and the Administrative Coordinators play a very important role in meeting those deadlines.

IDEAL CANDIDATE:

• Knowledge of Microsoft Office
• Knowledge of data extraction equipment and software
• Knowledge of different electronic file types.
• Great organizational skills
• Good observational and analytical skills
• Good interpersonal skills
• Great clerical skills
• Ability to work independently as well as collaboratively in a team environment
• Ability to communicate orally and in writing

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules and all applicable federal and state laws.

• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Solving Problems: The ability to discover solutions to problems.
• Thinking Critically: The ability to objectively question analyze interpret and evaluate information to form a conclusion.

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties:

• Receiving trip tickets and Monthly Submission Sheets in the mail and sorting them to prepare for the scanning process
• Scanning trip tickets
• Scanning Monthly Submission Sheets
• Verifying scanned trip tickets
• Assisting seafood and reptile/amphibian dealers at the front desk and on the phone with questions and trip ticket requests
• Keeping office supplies stocked
• Packaging and sending trip tickets and related forms manuals and supplies to seafood dealers via FedEx and/or USPS
• Assigning issued trip tickets to seafood and reptile/amphibian dealers in DMS and Access databases
• Filing trip ticket requests
• Preparing new dealer trip ticket packets
• Preparing MSS packets
• Sending out MSS packets to new/renewed dealers weekly
• Other duties as assigned

Appointment Type: Probational Appointment Job Appointment Detail to Special Duty Promotion (open to all statewide classified and agency-wide permanent status employees)

Current permanent status classified state employees may be required to accept a Probational appointment if selected. If filled as a Job Appointment there is a possibility that this position may be converted to a Probational Appointment should funding become available.

Compensation:The salary offered will be determined based on qualifications and experience

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e. relevant detailed experience/education).Resumes will not beaccepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:
Department of Wildlife & Fisheries
Human Resources
P.O. Box 98000
Baton Rouge LA 70898
Pascha Turner

The Department of Wildlife and Fisheries is a State As a Model Employer (SAME) agency that supports the recruitment hiring and retention of individuals with disabilities. For more information on employment resources for individuals with disabilities see the Louisiana Employment Resources Guide at PDF reader)

Wildlife & Fisheries is an Equal Opportunity Employer