Application Advisor

COVID 19 On-Campus Requirements

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.

About Queens University

Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

A Brief Overview

This position provides academic advice to students including degree requirements course selection transfers timetabling withdrawals and regulations. This position acts as subject matter expert on policies and procedures for academic programs which may include submitting applications registration and/or fee payment. This position monitors academic progress requirements including tracking academic records transfer credits and facilitating individual student study plans. This position also acts as a resource to faculty including explaining policies procedures and student progression and recommends changes to policies and procedures for improvement of department services.

Job Description

What you will do

• Provides academic advice to students including degree requirements course selection transfers timetabling withdrawals and regulations.


• Acts as subject matter expert on policies and procedures for academic programs which may include submitting applications registration and/or fee payment.


• Monitors academic progress requirements including tracking academic records transfer credits and facilitating individual student study plans.


• Acts as a resource to faculty including explaining policies procedures and student progression. Recommends changes to policies and procedures for improvement of department services.


• Coordinates large unit-wide tasks activities and or/events.


• Facilitates and/or participates at events which may include recruitment events workshops webinars information sessions presentations and/or ceremonies.


• Provides administrative support including managing data preparing reports drafting correspondence scheduling and tracking materials for courses and/or monitoring and maintaining records.


• Provides administration for the awards process including canvassing and receiving nominations reviewing dossiers maintaining documentation and responding to questions about eligibility and funding.


• Assists with external communications including newsletters website updates and monitoring and/or engaging on social media accounts.


• Assists with the tracking and processing of payments discounts subsidies bursaries and refunds for continuing education courses.


• Other duties as required in support of the department and/or unit.

• Four-Year Bachelor Degree or equivalent.

• More than 3 years and up to and including 5 years of experience.

• Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.


• Provide consultation and advice on non-straightforward and/or complex issues.
  


• Interaction with others typically requires interpersonal skills and the ability to understand and influence.


• Adapt messages to meet the needs of the intended audience.
  


• Build relationships trust and credibility.
  


• Manage own work and may train and review the work of casual employees work study students and/or volunteers to see commitments through to completion.


• Contribute to setting work priorities and direction supporting the team in achieving goals and objectives.


• Participate in project team meetings and develop individual project plans.


• Lead procedural or technological change within a unit.


• Identify new problems and seek information and input to fully understand the cause of problems.


• Identify opportunities to improve the effectiveness and efficiency of work processes.


• Draw logical conclusions and provides opinions and recommendations.


• Research equity diversity accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.


• Commitment to principles of equity diversity accessibility inclusion Indigenization and human rights for equity deserving groups.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queens is strongly committed to employment equity diversity and inclusion in the workplace and encourages applications from Black racialized persons Indigenous people women persons with disabilities and 2SLGBTQI accordance with Canadian Immigration requirements priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .