Administrative Assistant | Grupo BNS

About the Company

Grupo BNS is a regional organization with operations across multiple countries specializing in the import distribution and commercialization of fast-moving consumer goods.

Its portfolio includes electronic cigarettes rolling papers/tobacco accessories thermoses and other high-turnover products in the market.

With a dynamic and growing structure the group is looking to strengthen its presence in Panama through a solid efficient and results-oriented administrative operation.

About the Role

The Administrative Assistant will support the accounting financial and operational management of the group in Panama ensuring the proper functioning of day-to-day administrative processes.

This role plays a key part in consolidating and expanding local operations working closely with the Regional Administrative Head and other support teams.

Key Responsibilities

• Support the coordination and execution of daily administrative operations.
• Prepare billing reports collections summaries and periodic financial statements.
• Manage accounts receivable and accounts payable ensuring timely payments.
• Use and update the ERP system to optimize transaction tracking.
• Assist in reviewing reports prepared by external accounting firms.
• Collaborate in generating sales profitability and financial performance reports.
• Participate in HR-related administrative tasks including recruitment training and performance evaluation.
• Ensure compliance with internal policies and contribute to continuous process improvement.

Requirements

• University degree or ongoing studies in Business Administration Accounting Finance or related fields.
• 57 years of experience in administrative and accounting functions ideally within import distribution or FMCG companies (beverages tobacco consumer goods).
• Strong knowledge of accounting finance and administrative management.
• Experience working with ERP systems (Admcloud SAP or similar).
• Advanced proficiency in Excel Google Sheets Word and CRM tools.
• Strong analytical skills organization and attention to detail.
• Results-oriented mindset and proactive attitude toward process optimization.

Benefits

• Competitive salary.
• Opportunities for professional development and growth.
• Dynamic and collaborative work environment.
• Private medical insurance.
• Hybrid work model: on-site at the Panama City office with partial home-office flexibility.
• Schedule: Monday to Friday 8:0017:00 or 9:0018:00.

A great opportunity to grow within a fast-expanding company where organization efficiency and execution truly make the difference. If you enjoy dynamic environments and contributing through solid administrative management this challenge is for you.