EA-Logistics-Surat-Upto 35k ctc

Job Title: EA to Founders/Directors Office

Experience Required: 3-6 Years (Similar role)

Education: Graduate (Business Administration/Management/Operations)

Budget: 35K CTC/Month

Age: 28-38 Years

Key Roles & Responsibilities:

1. Executive Support & Coordination

• Manage the Founders daily calendar schedule meetings and coordinate appointments efficiently.

• Handle emails calls and correspondence on behalf of the Founder with discretion and accuracy.

• Prepare meeting agendas presentations and reports for internal and external meetings.

• Record and circulate minutes of meetings ensuring follow-ups and action points are completed on time.

• Coordinate travel arrangements logistics and itineraries for business trips and events.

• Handle the travel desk and perform other required administrative activities.

2. Strategic & Operational Support

• Work closely with cross-functional teams (Operations HR Finance Fleet and Legal) to track strategic projects and ensure timely completion.

• Assist in monitoring company performance metrics and preparing business reviews or dashboards for management.

• Support the Founder in decision-making by conducting market research data compilation and business analysis as required.

• Maintain documentation of business plans reports and confidential company records.

3. Communication & Liaison

• Act as the single point of contact between the Founders Office and all internal departments.

• Liaise professionally with clients partners vendors and other stakeholders on behalf of the Founder.

• Draft review and manage professional communications letters and proposals.

4. Confidentiality & Governance

• Maintain absolute confidentiality of sensitive business financial and personal information.

• Ensure that all activities and documentation comply with company policies and legal requirements.

• Handle confidential HR and operational documents with utmost care and professionalism.

5. Project Management

• Track and report progress of key initiatives driven by the Founders Office.

• Identify gaps dependencies and areas of improvement and proactively suggest actionable solutions.

• Coordinate with various departments to ensure smooth execution of business priorities.

Qualifications & Experience:

• Education: Bachelors Degree in Business Administration Management or related field.

• Experience: 3-6 years of experience as an Executive Assistant EA to Founders/CEOs or in a similar strategic coordination role.

• Technical Skills: Proficiency in MS Office Suite (Excel PowerPoint Word) Google Workspace and project management tools (e.g. Asana Trello Notion) is a plus.

• Language Skills: Excellent written and verbal communication skills in Gujarati English and Hindi.

• Core Abilities: Strong organizational time management and multitasking abilities.

• Professional Traits: High emotional intelligence professionalism and discretion in handling confidential information.

• Advantage: Background in logistics EV startup or operations-driven companies will be an added advantage.

Key Competencies:

• Strategic thinking and problem-solving attitude.

• Strong interpersonal and stakeholder management skills.

• Should be obedient resilient self-motivated aggressive goal & target oriented logical thinker.

• Proactive resourceful and adaptable under pressure.

• Integrity reliability and trustworthiness.

• Willingness to work flexible hours and travel when required.

Required Skills:

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