Development Coordinator, SON (VTS)
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Job Location:
Nashville, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
Please excuse any formatting errors on this job description. This is a known systems issue we are working on fixing.
The School of Nursing (SON) department within Development and Alumni Relations is hiring for a Development Coordinator (VTS)who will be responsible for providing support to the SON team. Additionally this role will also provide support for the Associate Dean of Development College of Connected Computing. This temporary role is expected to last at least 3 months at 40 hours per week.
About the Work Unit:
The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources both human and financial that are required to achieve its mission and Department is responsible for the identification cultivation solicitation and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt Universitys teaching and research programs. Learn more about our department at Functions and Expected Performance:
- Acts in a support role for the Associate Deans in the execution of operational activities.
- Serve as the first contact for the Associate Deans.
- Attends and participates in routine meetings document meeting notes and assist with next steps as needed.
- Enter activity reports and maintain updated opportunities in database.
- Meet regularly with team members providing agenda items for upcoming meetings and project reminders.
- Assist with the creation and distribution of timelines to ensure all briefing materials are submitted to leadership on a timely basis.
- Assists with compiling and organizing materials for meetings.
- Works closely with the team to supply information needed.
- Deliver timely reminders concerning deadlines.
- Manage busy and shifting calendars including scheduling meetings while maintaining a tracking system handling all logistics including communications with staff planning and distribution of agenda and conference room set up.
- Responsible for coordinating travel arrangements including all logistics briefing materials and itineraries.
- Manage reimbursements through the Concur travel system.
- Procurement of services supplies and equipment according to University Purchasing policies and guidelines.
- Assure quality consistency and effectiveness of all communications.
- Review briefing materials to ensure accuracy and quality.
- Research and provide data from donor management system as needed.
- Collaborate with and support team members on projects/initiatives.
- Assist with communicating travel plans anticipated events and objectives to team members.
- Support team members in their identification of requests.
- Prioritize multiple tasks/projects according to organizational demands.
- Establish regular communication flow.
- Maintain an in-depth understanding interpretation and applicability of university policies and procedures.
- Perform tasks and other duties as assigned.
Supervisory Relationships:
- This position reports administratively and functionally to the Associate Dean of Development and Alumni Relations School of Nursing.
Work Environment:
Hybrid role based in Nashville in the office approximately 1 day per week depending on business needs.
- High School degree or the equivalent is necessary.
- Bachelors degree is preferred.
- One year of relevant experience is preferred.
- Ability to use current computer technology including Microsoft Word Excel and PowerPoint;
Good organizational skills verbal and written communication skills and attention to detail are required.
Confidentiality and discretion are a must.
Must have a professional attitude and exhibit considerable tact persuasion and judgement in interactions with internal and external constituents
- Highly motivated professional team player with courteous interpersonal skills and an excellent customer service attitude.
Capacity to perform in an intellectually rigorous and complex academic environment.
- Ability to apply sound judgement in all situations is required
Required Experience:
IC
Key Skills
- Microsoft Office
- Fundraising
- Microsoft Publisher
- Microsoft Powerpoint
- Event Planning
- Salesforce
- LMS
- Administrative Experience
- Grant Writing
- Economic Development
- Public Speaking
- Writing Skills
About Company
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville , Tennessee, on a 330+ acre campus and ... View more
