RegistrarAdministrative Assistant 210 Day Contract

Position: Registrar/Secretary

Supervisor: School Principal

Non-Exempt

General Job Description:

Under the direction of a building administrator registrar is responsible for the maintenance of student records at the campus level processing of enrollment transfers and withdraws from the campus. Works independently in the performance of all functions necessary to maintain an efficient and organized office in a professional and confidential manner

Work Schedule:

Contract Days:210

Contract Hours: 8 hours/day

Qualifications:

High school diploma or equivalent. Prior experience in approved related fields formal technical or business school training. Valid drivers license experience with a PC spreadsheet knowledge a must. Must have a working knowledge of filing systems and general office management

Physical Requirements:

Sitting standing lifting and carrying (up to 50 lbs.) reaching squatting kneeling.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Register new students by verifying residency eligibility credit level status immunization etc. and enter data into computerized student record system
• Manage student record system by transferring and withdrawing students receiving and sending recordscreating/generating/changing student class schedules maintaining files and generating reports
• Maintain student files
• Review and interpret student information; including graduation standards transcripts etc.
• Prepare a variety of documents and reports including transfer/transcripts grading and correspondence
• Arrange student and parent conferences with counselors
• Complete all secretarial/clerical functions of the department in an efficient and timely manner.
• Keep building administration informed of student attendance concerns
• Assist counselors with the preparation of reports and student data information
• Complete and submit all State required reports
• Remain flexible and team-oriented.
• Promote and practice professional growth and development.
• Perform other duties as may be deemed necessary for the efficient operation of the department

OTHER QUALIFICATIONS SKILLS AND ABILITIES:

Extensive knowledge of and ability to perform basic secretarial skills (typing filing data entry and use of basic office equipment)

Keyboarding 55 wpm

Ability to use correct grammar and punctuation

Ability to use a variety of office machines

Proficient computer skills including the use of Microsoft Excel Word Outlook Publisher (or similar graphics program) and the Internet

• Organizational and project management skills
• Ability to perform tasks and projects with a high degree of accuracy and attention to detail
• Ability to independently prioritize and process work flow
• Ability to work under pressure with constant interruptions and meet deadlines Ability to handle confidential matters professionally
• Demonstrated abilities in self-direction and sound judgment
• Knowledge of and experience with the student record database system
• Ability to maintain a positive attitude towards staff students parents and community members
• Demonstrated abilities to be a good team player

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of this position and shall not be construed as a declaration of the total specific duties and responsibilities of this position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.