Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Were building the UKs next generation engineering powerhouse providing critical technology that strengthens national security and resilience.
We specialise in turning advances in sensing AI and communications into operational capability for the edge where connectivity may be degraded or denied. Our work focuses on accelerating the deployment of technology improving decision-making for frontline teams and protecting people and critical assets in demanding environments.
Headquartered in Bristol Rowden employs around 160 people and operates over 20000 square feet of engineering and manufacturing facilities. We have a growing international footprint and are one of Europes fastest-growing engineering businesses.
The Role
We are looking to hire an Executive Assistant. This is a fantastic opportunity to learn from and work alongside the leadership of a growing business where youll see how critical decisions are made and feel the immediate impact of your contribution.
This wide-ranging role will cover all aspects of administrative support including inbox management complex travel expenses meeting preparation and the many details in between. Youll work closely with the Chief of Staff to align schedules with business priorities and to support clear consistent communication across the company.
Were looking for someone who thrives in a dynamic environment with shifting priorities solves problems before they surface and has the strong judgment required to act as a trusted extension of a business leader in a fast-moving environment. Success in this role means going above and beyond to maximise order efficiency and pace enabling the team to focus on the work that really moves the needle.
This is a high-trust position where strict confidentiality is non-negotiable. It requires flexibility: responsiveness during evenings and weekends plus occasional UK and international travel. We plan ahead wherever possible but adaptability is part of the role.
This role will require 5 days per week on site in our Bristol based office plus travelling dependent on business needs. It requires being flexible and reactive to accommodate location changes on short notice.
This is a high-trust position where strict confidentiality is non-negotiable. It requires flexibility: responsiveness during evenings and weekends plus occasional UK and international travel. We plan ahead wherever possible but adaptability is part of the role.
This role will require 5 days per week on site in our Bristol based office plus travelling dependent on business needs. It requires being flexible and reactive to accommodate location changes on short notice.
Key areas of responsibility
Maintain inbox & calendar
- Run a fast-moving diary without direction pre-empting clashes and aligning priorities without waiting for instruction.
- Triage prioritise and respond to emails confidently capturing the right tone for any audience.
- Spot sensitive or urgent matters early and escalate appropriately.
Master complex travel & logistics
- Plan and execute multi-leg international/domestic travel including visas clearances and contingency planning.
- Oversee expenses in a timely accurate and pragmatic fashion.
Deliver seamless customer & visitor engagements
- Own end-to-end visitor experiences: agendas pre-reads bios site access hospitality AV.
- Capture and circulate crisp notes and actions; send polished follow-ups.
Go above and beyond
- Treat this role as mission-critical not transactional. Constantly find ways to lighten burden anticipate needs and elevate executive effectiveness.
- Be obsessive about every detail: from the way an email is worded to how a visitor is greeted to the appearance of the office day to day. Every touchpoint should reflect precision professionalism and care.
Key skills experience and behaviours
Youll fit right in if youre passionate about creating structure anticipating needs and keeping momentum in a high-tempo high-stakes environment. We are looking for someone who sees this as a career-defining opportunity where you can grow with the business rather than a stepping stone to the next role.
Essential
- Proven track record managing complexity and pace with precise execution.
- Comfortable being available evenings/weekends to keep aligned with executive workflow.
- Confident managing inboxes calendars and customer-facing engagements at volume.
- Tech-savvy and quick to adopt new tools. Comfortable navigating Powerpoint and Excel to quickly pull together presentation slides or internal business updates.
- Skilled at planning complex travel and adjusting to changes at speed.
- Strong communicator (written and verbal) using appropriate tone to match the audience.
- High integrity and discretion especially with sensitive matters.
Desirable
- Experience supporting senior leaders or high-tempo teams (not necessarily titled PA/EA).
- Familiarity with preparing agendas and refining meeting materials.
Behaviours That Matter
- Ownership mentality: You take responsibility for outcomes not just tasks.
- Obsessed with details: You hold yourself to a very high bar on everything from spelling to travel.
- Organised and disciplined: You create checklists and systems to ensure nothing is missed.
- Strong communicator: Proactive articulate and confident picking up the phone or sending a text to get something done quickly.
- Calm under pressure: You stay calm and composed when things change unexpectedly.
- Warm professional presence: You represent the team with credibility and positivity.
Required Experience:
IC
Key Skills
About Company
Rowden designs and builds systems, infrastructure, and applications to deliver mission advantage to those working to protect the security of the UK and its allies. We are setting a new standard in government technology provision: hyper-efficient engineering, better customer relationsh ... View more
