Sr Administrative Assistant

Summary Of Position
Provide administrative support to two undergraduate and two graduate academic programs department faculty department chair and assistant director. Coordinate student admissions and recruitment efforts; Coordinate course scheduling; Provide administrative support during curriculum revision and promotion and tenure processes; Schedule and arrange logistics for departmental meetings attending and taking minutes; Manage all department and office operations; Manage student records and provide course registration and advising support for faculty and students; Create and manage documents such as meeting agendas reports correspondence and online resources; Maintain and update department website; Supervise work study students; Perform other duties as assigned. This is an on-campus position working from the office each day.

Other Minimum Qualifications
High school graduation and at least seven years of related experience involving duties of increasing responsibility requiring discretion and independent judgment or Associates Degree and five years of related experience or Bachelors degree and three years of related experience or a combination of higher education and related experience equal to seven years. Advanced computer skills including e-mail and calendars spreadsheets database and website management use of search engines presentations and other software applications. Effective written and oral communication skills. Organizational skills and ability to effectively multi-task Ability to establish and maintain effective working relationships with faculty staff students and the general public.

Additional Preferred Qualifications
Bachelors degree Supervisory experience Experience in a college/university work environment Advanced proficiency in computer software programs (Microsoft Office suite; Adobe mail merge DRUPAL spreadsheets presentation software). Experience with university-wide programs (e.g. Banner Workday WEBI Time and Room Canvas My Courses etc.). Strong interpersonal communication skills Basic financial management skills Effective time management and project management skills Problem-solving and decision-making skills Demonstrated proactivity and self-direction.