Transport Administrator

Delivery Docket & Charge Processing

• Process delivery dockets for SES SDV SLC SPR Transam Logistics Waste Bin Charges and Weighbridge.
• Verify delivery dockets against container lists for FCL movements.
• Check Weighbridge certificates and ensure accurate charging.
• Manage outside hire for waste bins and process related charges.

Fumigation & Storage Charges

• Process fumigation and storage fees based on work orders from the Operations team.
• Verify details with SCU before raising invoices.

Internal & External Query Handling

• Respond to queries relating to charge code loss WIPS accruals unbilled items and unlocked transactions.

Petty Cash & Allowance Management

• Maintain a petty cash float.
• Ensure proper approvals are obtained before releasing petty cash.
• Arrange allowances for drivers travelling for project work or container deliveries outside Suva.

Timesheet & Overtime Administration

• Check weekly timesheets and overtime entries.
• Ensure all timesheets are submitted every Wednesday.
• Follow up on log sheets for overtime job numbers and details.
• Record overtime job numbers accurately.

Allowance Preparation

• Ensure allowance forms are completed and sent for approval.
• Release funds from petty cash or coordinate with Finance.

Creditors Invoice Processing

• Review creditor invoices against requisition forms to ensure accuracy of items purchased and amounts charged.
• Obtain approvals and forward invoices to Finance.
• Work on outstanding LPO lists and follow up with relevant departments.

General Administrative Support

• Open general job files as required.
• Carry out additional duties assigned by management.

Qualifications :

• Minimum 3 years experience in a similar role
• Proficiency with Microsoft Office Suite Excel and Word.
• Excellent communicator both orally and in writing with a talent for operating across different levels in a business.
• Highly dependable and trustworthy
• Strong problem solving critical thinking and interpersonal skills.
• Excellent time task and resource management skills
• Ability to plan for and keep track of multiple tasks and deadlines.
• Hold a current full drivers license.
• After-hours flexibility including weekends and public holidays as required.

Additional Information :

• Competitive benefits package (salary plus bonus).
• Opportunity for development and internal mobility.
• Wonderful Giving - allowing you to donate company money to a cause of your choice.
• Project Wonderful - Staff spend a day in the community helping with various projects.
• Company focused on wellness and health

If you are a self-starter with an interest in developing your skills in the logistics industry then this could be you.

To be considered for this role you must have the legal right to live and work in Fiji.

Please apply before 28th November 2025. 

All your information will be kept confidential according to EEO guidelines.  

EEO is the law - click here for more information

Remote Work :

No

Employment Type :

Full-time