Executive Assistant

Cape Town - South Africa

Monthly Salary: $ 1000 - 2000

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Position : Executive Assistant

Work Hours (Client) : Monday to Friday 8am - 4pm EST

Pay Range : $1000 - $2000 USD/month (varies based on skill set and experience level)

Location of Search : South Africa Philippines or LATAM

Work Location : REMOTE

Company Overview:

The company is a financial consulting firm led by a seasoned entrepreneur and fractional CFO who helps small business owners gain financial clarity increase profitability and scale with confidence.

Beyond his advisory business he manages a growing real estate portfolio of more than 40 properties and several other ventures. As his professional and personal world continues to expand hes looking for a world-class Executive Assistant who can help him operate with precision focus and flow.

This is an opportunity to work side-by-side with a founder who values initiative strategic thinking and continuous growth.

Role Overview:

Youll be the strategic right hand to the client. You will be managing his time communication operations and systems so he can focus on what matters most.

This isnt a typical assistant role. Youll be deeply involved in the day-to-day rhythm of a high-performing entrepreneur helping him run multiple businesses manage client relationships stay on top of finances and keep his household organized all while leveraging the best of AI and automation tools to streamline everything.

This role spans across the clients fractional CFO practice real estate businesses internal projects and family logistics and requires someone who can manage complexity and create simplicity.

What Success Looks Like.

The clients calendar inbox and commitments run smoothly without drift
Tasks deadlines and needs are anticipated early without needing reminders
Client communication rhythms and deliverables stay consistent
Systems processes and SOPs are documented and improved over time
The client is able to stay focused on strategy relationships and high leverage work

Duties and Responsibilities:

Executive & Administrative Support

Manage calendar priorities and meetings
Organize and handle email correspondence
Prepare documents presentations and reports as needed
Maintain organized digital files and systems to ensure quick access to key information
Track and follow up on tasks and projects keeping everything moving forward
Keep the client organized by ensuring commitments deadlines and tasks stay on track across all areas of work and life

Financial & Operational Support

Take ownership of bookkeeping invoicing and expense categorization across multiple entities
Maintain clean and accurate books in QuickBooks
Prepare monthly financial reports and organize all financial documentation
Coordinate with accountants bookkeepers and external partners as needed to keep all financial information accurate and current

Client & Business Coordination

Help manage communication cycles with fractional CFO clients from onboarding to ongoing check-ins
Track deliverables follow-ups and client touchpoints to deliver a premium client experience
Manage CRM Go High Level platform to organize leads automate workflows and monitor client activity

Personal & Family Organization

Coordinate scheduling and logistics for founder family including school and activity calendars
Plan travel from research to booking to itinerary organization
Support household logistics appointments and general coordination as needed

Tech Systems & AI

Use and maintain tools like ChatGPT Notion ClickUp and Google Workspace to build efficient workflows
Research and implement new technologies or process improvements to make operations even smoother
Build and maintain SOPs and repeatable systems that remove recurring tasks from the clients plate

Minimum Requirements:

Language requirement: Excellent English Communication Skills

Experience: 3 years of related experience

3 years of experience as an Executive Assistant Operations Manager or similar strategic support role
Excellent written and verbal communication in English
Tech-savvy and quick to learn new tools (AI and automation experience a plus)
Proficient with Google Workspace Microsoft Office QuickBooks and ideally Go High Level CRM (or similar platforms like HubSpot or ActiveCampaign)
Highly organized detail-oriented and calm under pressure
Background in finance accounting or real estate preferred
A proactive resourceful mindset you anticipate needs before theyre asked
High level of discretion and confidentiality
Comfortable working in a fast moving environment with shifting priorities
Strong problem solving ability takes initiative and proposes solutions without waiting for direction

Required Experience:

Position : Executive AssistantWork Hours (Client) : Monday to Friday 8am - 4pm ESTPay Range : $1000 - $2000 USD/month (varies based on skill set and experience level)Location of Search : South Africa Philippines or LATAMWork Location : REMOTECompany Overview:The company is a financial consulting f...