Office Manager Construction

Office Manager Construction Industry

Location:Syracuse NY

About the Company:

Join awell-established family-oriented construction companythat has been a trusted name in the industry for more than three decades. This organization has built a stellar reputation for deliveringhigh-quality environmentally responsible and socially conscientious projectsacross the Northeastern Midwestern and Mid-Atlantic United States. Known for itsamazing culture and close-knit team-driven atmosphere this company values its people just as much as the clients it serves.

Position Overview:

We are seeking an experiencedOffice Administratorto support accounting project management and administrative functions for multiple active construction projects. This role will be a key liaison between theproject management team accounting staff vendors subcontractors and clients ensuring seamless communication and strong organizational flow.

Key Responsibilities:

• Manage and process AP/AR tasks subcontractor billing and client invoicing.
• Providefull-charge bookkeeping support preparing detailed reports for leadership and project staff.
• Coordinate and maintain documentation includingcontracts purchase orders change orders and RFIs.
• Maintain accurate and organized project files while tracking project progress change orders and job status.
• Communicate daily with project managers site superintendents and external partners to ensure administrative accuracy.
• Support the project team with reporting scheduling and document management.
• Build and maintain strong working relationships with clients consultants and subcontractors.
• Contribute to overall organizational efficiency throughproblem resolution and cross-departmental collaboration.

Qualifications:

• Solid employment history withdemonstrated success in full-charge bookkeeping.
• Proficiency inMicrosoft Office Suite (Excel Word Outlook PowerPoint)with advanced spreadsheet/reporting skills.
• Experience withconstruction accounting softwaresuch as Timberline or Sage Intacct (strongly preferred).
• Strong accounting math and organizational skills; highly detail-oriented with the ability to meet deadlines.
• Excellent verbal and written communication skills.
• Ability to adapt quickly to new software and processes.

Work Environment:

• Office-based role in Syracuse NY with no travel required.
• Standard office equipment use (computer phone printer copier fax etc.).
• Collaborative and professional environment with a strong emphasis on teamwork and customer service.

Compensation & Benefits:

• Competitive salary (70k-95k).
• Comprehensive health dental and vision insurance.
• 401(k) with employer match.
• Paid time off and holidays.
• Professional development and growth opportunities within afamily-like supportive company culture.

Contact:

Chris De Cecco

Vice President of Recruiting