Senior Administrative Service Assistant-West TN Family Practice
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Job Location:
Memphis, TN - USA
Monthly Salary:
Not Disclosed
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
Market Range: 06
Hiring Salary: $19.67/Hourly
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the direction Director of Family Medicine St. Francis the Senior Administrative Service Assistant provides direct high-level administrative support for the Department of Family Medicine-St. Francis. This position serves as the point of contact for department communications and office coverage.
Responsibilities
- Assists the Chair with faculty promotion and tenure and faculty evaluations.
- Prepares medical student letters of support for the Chair and uploads them into the ERAS system.
- Schedules meetings reserves conference rooms and ensures audio visual needs are available.
- Prepares agendas takes minutes and transcribes for the weekly monthly and regularly scheduled meetings in the department.
- Processes invoices and employee reimbursements for payment or request for reimbursement of moving expenses travel supply purchases and other business expenses through the accounting system including properly coding all expenses.
- Collects and processes monthly and bi-weekly time sheets from faculty and staff and enters information into the accounting system for approval.
- Assists faculty with preparation and organization of presentations publications manuscripts and reports the COM and/or Chancellor reports.
- Assists with residency program; manages request for verification of training for prior graduates and processes request for facilities repairs.
- Conducts various administrative tasks for the Chair and all other faculty within the Department of Family Medicine (i.e. prepares correspondence answers/routes phones distributes mail completes/routes forms and orders office supplies).
- Maintains UT inventory for St. Francis program processes requests for facility repairs and orders office supplies.
- Performs other related duties as assigned.
Qualifications
MINIMUM REQUIREMENTS:
EDUCATION:High School Diploma or GED.(TRANSCRIPT REQUIRED)
EXPERIENCE: Four (4) years of administrative experience; ORa combination of education and experience to equal four (4) years. (Prior work in an educational environment or medical office preferred.)
KNOWLEDGE SKILLS AND ABILITIES:
- Excellent verbal and written communication.
- Proficient computer skills in all aspects of Microsoft Office.
- Excellent customer service and interpersonal skills.
- Ability to multitask and possess analytical independent thinking and decision-making skills.
- Ability to learn various UT systems DASH/Oracle Market Place and others as needed.
WORK SCHEDULE: This position may occasionally be required to work evenings and weekends.
Required Experience:
Senior IC
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
About Company
The University of Tennessee’s policies apply to all campuses and institutes and provide university employees guidance to: Policies Under Review HR0398 – Transitional Duty/Return to Work Program Featured Policy GE0004 – Philosophy on Institutional and Leadership Statements News + Updat ... View more
