Administrative Assistant 5

PSSCGJ

The mission of Pinecrest Supports and Services Center is to support people with intellectual and developmental disabilities to reach treatment goals and to return to more integrated community living settings. Pinecrest Supports and Services Center specializes in the treatment of people with comorbid intellectual and developmental disabilities and complex medical behavioral and psychiatric support needs.

Pinecrest Supports & Services Center (PSSC) is seeking a dedicated Administrative Assistant 5 to join our dynamic team.

An ideal candidate will possess the following competencies:

Selected Core Competencies:

• Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
• Managing Projects:The ability to initiate plan execute manage and close-out all project goals within the established timeline.

Selected Preferred Competencies:

• Acting with Ethics and Integrity: The ability to be consistent honest and a trustworthy steward of State resources.
• Developing Performance:The ability to assist others in advancing their skills knowledge and performance
• levels over time.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Driving Results:The ability to identify important goals and work to achieve them.
• Managing Conflict:The ability to recognize and navigate disagreements in a rational unbiased and productive way.
• Solving Problems: The ability to discover solutions to problems.

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties:

• Independently performs the following duties:
  • Incumbent independently prepares responses for Administrator to inquiries from parents of the individuals served staff from OCDD Central Office LDH State Facilities Director State Legislators and other officials. Maintains public relations with on-campus and off-campus community as well as contact with staff private and public officials other professional organizations and the general public. Exercises initiative in securing information as needed from other offices (internal and external) for meetings reports and presentations. Serves on Human Rights Committee for Individuals with Intellectual Disabilities. Coordinates travel arrangements for Administrator and prepares appropriate travel reimbursement vouchers.

• Monitors timekeeping records for department heads under the supervision of the Administrator ensuring that payroll related documents are completed timely and accurately. Ensures that PESs and PES checklists are prepared and submitted in a timely manner. Completes annual training and safety meetings as required by the agency. Completes other training as required. Manages and coordinates special projects as assigned by the Administrator. Prepares Human Resource related documents for employees under the supervision of the Administrator.
• Files Office of Risk Management (ORM) claims regarding state property such as buildings vehicle accidents and vehicle glass repair claims. Ensures all claims and reimbursements processed through ORM and Sedgwick are handled in a timely manner. Assists the Regional Attorney with the preparation of court documents such as preparing documentation from Psychologist and filing paperwork at courthouse to ensure safety and protection of health and stability of the individuals in LDH custody.
• Processes the USPS mailing of letters and packages and sorts the incoming mail / packages to proper departments. Meters the outgoing mail to USPS and delivers certified / certificate of mailing packages to the USPS office. Delivers Fed Ex packages to the local office.
• Ensures pagers for PSSC staff are working properly. Responsible for ordering and returning pagers to ensure staff can be reached in a timely manner in order to ensure health and safety of individuals living at PSSC. Prepares requisitions / PURs for payment processing of pager invoices. Prepares requisitions / PURs for payment of items for Administration staff and departments without Procard access.

Appointment Type:This position may be filled by Detail Probation Promotion Demotion or Lateral Transfer. Preference may be given to permanent classified employees of Pinecrest Supports and Services Center.

Location:Position is located withPINECREST SUPPORTS & SERVICES CENTER - Administration

SHIFT:8:00 AM 4:30 PMPASS DAYS:Saturday / Sunday

Compensation:

ADMINISTRATIVE ASSISTANT 5:$18.04 - $35.40

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:
For further information about this vacancy contact:
Gabriel K. Jeane
Pinecrest Supports & Services Center
P.O. Box 5191
Pineville Louisiana 71360

Pinecrest Supports and Services Center is a State As a Model Employer (SAME) agency that supports the recruitment hiring and retention of individuals with disabilities. For more information on employment resources for individuals with disabilities see the Louisiana Employment Resources Guide at PDF reader)

Pinecrest Support and Services Center is an Equal Opportunity Employer