Marketing Project Coordinator
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Job Location:
Austin, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
How will you make an impact-
Were seeking a highly organized Marketing Project Coordinator to support our marketing team with event logistics procurement and financial tracking. This role is ideal for someone with 5 years of experience and a strong background in a Corporate Marketing or Business setting who thrives in a fast-paced environment and enjoys managing multiple moving addition to marketing responsibilities this position will provide support for Austin site needs as required.
What will you do -
Procurement & Finance Support
- Manage PO creation tracking and vendor setup in Coupa ensuring invoices include tax shipping and full documentation.
- Maintain a payment tracker across vendors and cost centers to flag delays and confirm completion before event closeouts and budgeting.
- Coordinate with Coupa and Procurement to support faster onboarding for new partners.
- Prepare post-event financial summaries comparing budget vs. actuals and noting any cost recovery or sponsorship offsets.
Tradeshow & Event Logistics
- Own shipping and freight coordination for booth materials giveaways signage and customs paperwork.
- For 13 major shows annually provide on-site operations support: catering confirmations access passes setup windows and return shipments.
Travel & Hospitality Coordination
- Oversee hotel blocks and staff reservations including check-in changes billing and late additions.
- Manage guest lists and special accommodations for sponsor and executive attendees.
Internal Coordination & Process Management
- Maintain master event calendars and shared trackers for trade shows sponsorships and marketing deliverables.
- Keep vendor contracts shipping receipts and financial documents centralized and audit-ready.
Austin Site Support
- Assist with a variety of customers management and stakeholders as required.
- Assist with local site coordination needs including vendor communication logistics events and administrative support as needed.
How will you get here
Education:
Bachelors degree in Marketing Business or related field or equivalent work experience is required.
Experience:
5 8 years of experience in marketing coordination event planning or similar roles is required.
Knowledge Skills Abilities:
Strong organizational skills and attention to detail.
Familiarity with procurement systems (Coupa experience a plus).
Proficiency in Microsoft Office Suite (Excel Word PowerPoint Outlook).
Ability to manage multiple priorities under tight deadlines.
Strong customer service communication and accounting skills.
Ability to multitask prioritize and maintain confidentiality.
Problem-solving mindset and attention to detail.
Must be flexible to work overtime as needed.
Must be onsite in Austin TX.
Preferred Qualifications:
Associates degree plus relevant experience will be considered.
BE AWARE OF FRAUD: When applying for a job at Jabil you will be contacted via correspondence through our official job portal with a e-mail address; direct phone call from a member of the Jabil team; or direct e-mail with a e-mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number birth certificate financial institution drivers license number or passport information over the phone or via e-mail. If you believe you are a victim of identity theft contact the Federal Bureau of Investigations internet crime hotline () the Federal Trade Commission identity theft hotline () and/or your local police department. Any scam job listings should be reported to whatever website it was posted in.
Jabil including its subsidiaries is an equal opportunity employer and considers qualified applicants for employment without regard to race color religion national origin sex sexual orientation gender identity age disability genetic information veteran status or any other characteristic protected by law.
Accessibility Accommodation
If you are a qualified individual with a disability you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to or calling with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail or phone number. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to.#whereyoubelong
#AWorldofPossibilities
Required Experience:
IC
Key Skills
- Graphic Design
- Marketing
- MailChimp
- Microsoft Publisher
- Adobe Creative Suite
- Constant Contact
- Email Marketing
- Adobe Photoshop
- Social Media Management
- Adobe Illustrator
- Wordpress
- Adobe Indesign
About Company
At Jabil we strive to be the most technologically advanced and trusted manufacturing solutions provider.
