Job Description Summary

Job Description

REVISED

OPEN UNTIL FILLED

The Procurement Officer II position oversees complex sourcing and contracting activities ensuring the timely cost-effective and compliant acquisition of goods and services. This role provides leadership and mentorship to procurement staff manages vendor relationships and leads high-value contract negotiations to achieve optimal outcomes. The position also contributes to long-term procurement strategies monitors program performance and drives process improvements and digital solutions that enhance efficiency and accountability. As a strategic partner within the Procurement Division the Procurement Officer II position advises leadership supports key initiatives and helps shape policies and practices that strengthen the Countys procurement operations and advance organizational goals. The ideal candidate will have a strong background in public procurement expertise in contract law and negotiation and a demonstrated passion for efficiency transparency and innovation in procurement practices.

Essential Functions:

As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments needs and will be communicated to the applicant or incumbent by the supervisor.

• Leads and mentors procurement staff offering guidance on strategic sourcing contract management reporting and procurement best practices;

• Plans organizes and coordinates sourcing strategies for high-value and complex requirements; Identifies opportunities for process improvements and implements innovative solutions;

• Facilitates cross-functional teams to ensure timely cost-effective and compliant procurement of goods and services;

• Assists the Procurement Division Manager in aligning long-term strategic objectives for managing commodities services and contracts;

• Oversees complex solicitations for strategic commodities and projects with the departmental goals and objectives;

• Maintains confidentiality and security of sensitive procurement information;

• Evaluates and recommends the procurement method(s) or sourcing strategy for each requirement to maximize value ensure compliance and ensure efficiency;

• Monitors and assesses procurement program performance;

• Develops key performance metrics and recommends improvements in sourcing and contract management;

• As assigned by the Division Manager oversees updates and maintenance of procurement templates documents and procedures to ensure compliance with County procurement codes and policies;

• Coordinates investigations and prepares reports related to vendor protests and disputes;

• Leads contract negotiations for strategic commodities services and design/construction contracts to secure favorable terms and pricing;

• Analyzes Procurement Card (PCard) and non-contract invoice reports to ensure compliance with procurement policies and identify competitive sourcing opportunities;

• Represents or acts on behalf of the Procurement Division Manager within assigned areas and as directed;

• Assists in the digital transformation of procurement systems processes and dashboards.

Minimum Qualifications:

Bachelors degree from an accredited college or university in public administration business administration purchasing materials management engineering architecture or a related field as determined by the department head at the time of recruitment AND five years of professional procurement experience related to contract writing administration or commodity management.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Three years of experience with Pima County in a Procurement Officer I or related position as determined by the department head at time of recruitment.

Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write see resume on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies specifically addressing the required and preferred qualifications.):

• Bachelors degree or higher in public administration business administration supply chain management finance or a related field.

• Minimum five (5) years procurement experience in the public sector or large complex organizations including leadership of strategic sourcing initiatives and negotiation of high-value multi-year contracts.

• Minimum three (3) years experience implementing or optimizing eProcurement or ERP systems (e.g. Oracle SAP Ariba Advantage Workday) and supporting digital transformation or automation of procurement workflows.

• Minimum three (3) years of advanced knowledge of public procurement laws regulations and best practices.

• Minimum three (3) years strong analytical and data-driven decision-making experience including developing procurement performance metrics.

Selection Procedure:

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information:

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination

Special Notice: The County requires pre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

Working Conditions: Working conditions will be determined by position.

EEO Information:Pima County Government is an Equal Employment Opportunity employer.We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.