Associate Procurement Services Specialist
Share
Job Location:
Little Rock, AR - USA
Monthly Salary:
Not Disclosed
Posted on:
16 days ago
Vacancies:
1 Vacancy
Job Summary
Current University of Arkansas System employees including student employees and graduate assistants need to log in to Workday via then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for Find Jobs for Students.
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting the application process will be saved as a draft. You will be able to access and complete the application through My Draft Applications located on your Candidate Home page.
Closing Date:
Type of Position:
Professional Staff - Project/Program Administration
Job Type:
Regular
Work Shift:
Sponsorship Available:
Institution Name:
University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education research and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical Dental and Vision plans available for qualifying staff and family
- Holiday Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position please click theApply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual orientation or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting please contact Human Resources at .
Department:
FIN Finance SC Procurement Team A
Departments Website:
Summary of Job Duties:
The Associate Procurement Services Specialist will report to a Procurement Supervisor Contract Manager or Administrative Services Manager. They are to be assigned the high volume and/or moderately complex buyer functions; serves as a critical needs processor and is responsible for procurement of bill-only surgery or other critical patient care procurements for UAMS. Ensures standard methodologies for all processes (contract management analysis and reporting) are conducted and maintained. Ensures that work product is in compliance with Arkansas State Laws DFA Policies UA System Policies and UAMS policies and procedures.
Qualifications:
Minimum Qualifications:
- The formal education equivalent to a bachelors degree in public administration General Business Accounting or a related field plus one (1) year of experience in procurement OR High School Diploma/GED plus five (5) years of experience in procurement.
Preferred Qualifications:
- Knowledge of state purchasing rules applicable laws and regulations.
Additional Information:
Responsibilities:
The primary focus and responsibility of this position will be processing routine purchase requisitions for the procurement of medical/surgical research academic operational and administrative supplies purchased services non-complex capital and non-capital equipment and related maintenance/service agreements for UAMS.
Process assigned purchase requisitions within the set turnaround times.
Reviews vendor quotes bids and proposals for terms and conditions that may conflict with Arkansas state law UAMS policy industry best practice or sound business practice as required.
Reviews for compliance with State Purchasing and Accounting procedures The Joint Commission standards and UAMS policies and procedures for medical equipment procurement.
Processes Invitations to Bid obtains competitive bids quotes and proposals as required. Transmits purchase orders to vendors.
Assists in negotiating best price on supplies services and equipment as directed.
Develops and maintains positive relationships with suppliers and internal/external customers while ensuring compliance to applicable state laws regulations policies and procedures as required.
Provides guidance to departments as required.
Meets with assigned departments to coordinate procurement activities as required.
Position requires strong organizational and multi-tasking skills.
Resolves Purchase Order pricing unit of measure quantity and product discrepancies. Assists as appropriate with invoice receipt or other discrepancies as required.
Serves as liaison between accounts payable receiving departments and vendors on invoice and receipt discrepancies as required.
Performs other duties as assigned.
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact for any recruiting relatedquestions.
All application materials must be uploaded to the University of Arkansas System Career Site
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check
This position is subject to pre-employment screening (criminal background drug testing and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:
Hearing Manipulate items with fingers including keyboarding Repetitive Motion Sitting
Frequent Physical Activity:
N/A
Occasional Physical Activity:
Grasping Reaching Standing Stooping Talking Walking
Benefits Eligible:
YesRequired Experience:
IC
Key Skills
- Purchasing
- Sourcing
- Procurement
- Employee Evaluation
- HR Sourcing
- SAP
- Supply Chain Experience
- Federal Aviation Regulations
- Contract Management
- Supplier Management
- negotiation
- Contracts
About Company
UACCB is a two-year, accredited Arkansas community college with on-campus and online classes offering a variety of degrees and technical certificates.
