Administrative Coordinator 3

Thibodaux, LA - USA

Monthly Salary: $ 2387 - 4089

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

About this Job

Office of Juvenile Justice

Thibodaux Regional Office

1077 LA-3185 Thibodaux LA 70301

Louisiana Office of Juvenile Justice (OJJ) is committed to protecting the public by providing safe and effective individualized services to youth who will become productive law-abiding citizens. We areseeking a highly organized and detail-orientedAdministrative Coordinator 3 to provide advanced administrative support within a dynamic and mission-driven environment. This position plays a vital role in ensuring the smooth operation of office functions supporting leadership and maintaining accurate records that contribute to the agencys commitment to youth rehabilitation and public safety.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING CORE COMPETENCIES:

Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability:The ability to accept ownership for your actions behaviors performance and decisions.
Managing Projects:The ability to initiate plan execute manage and close-out all project goals within the established timeline.
Acting Decisively:The ability to make decisions quickly and effectively.
Acting with Ethics and Integrity:The ability to be consistent honest and a trustworthy steward of State resources.
Demonstrating Self-Awareness:The ability to manage your personality behavior skills and emotions.
Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.
Managing Time:The ability to control your time to increase effectiveness efficiency or productivity.
Thinking Critically:The ability to generate ideas manipulate ideas and make unconventional connections to develop original approaches.

Minimum Qualifications

MINIMUM QUALIFICATIONS:
Two years of experience or training in clerical work.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role as defined by the State Civil Service can be found here

Job Duties and Other Information

Job Duties:

The Administrative Coordinator 3 provides essential clerical and administrative support to the Regional Office requiring independent judgment and discretion.

Key responsibilities include:

Clerical & Office Support
- Answer multi-line phones schedule client appointments and manage incoming/outgoing mail.
- Serve as liaison between the office other agency departments contracted providers and community partners.
- Prepare requisitions maintain supply inventory and coordinate purchasing needs.
Program & Client Support
- Compile and submit client referral packets; transfer case records between regional offices.
- Schedule psychological evaluations track completion and process payments.
- Enter and maintain client service data in logs and databases.
Financial & Payroll Duties
- Reconcile monthly invoices from contracted providers and track service usage.
- Coordinate payroll input attendance records leave usage FMLA and overtime for regional staff.
Administrative Assistance
- Support managers with scheduling travel arrangements and administrative tasks.
- Oversee closed case file maintenance and annual purging per agency policy.
- Compile specialized reports and ensure compliance with departmental standards.
Additional Duties
- Assist with property control purchasing and safety functions.
- Handle staff travel procedures and monthly travel reporting.
- Perform other duties as assigned by the District Manager/Juvenile or Administrative Coordinator 4.

Position-Specific Details:

Work Location: This vacancy is located at the Thibodaux Regional Office in Thibodaux Louisiana.

Appointment Type:Full-time Probational

The Office of Juvenile Justice will receive a list of eligible applicants ONLY from the people who respond to this posting.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.

The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15.587.1 (c).

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e. relevant detailed experience/education).Resumes will not beaccepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Garilyn London

OJJ/ Human Resources

In the supplemental questions section applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.

The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.

If you are contacted for an interview please let us knowat that timeif you will need special accommodations.

NOTE: Prior to an appointment the selected applicant must take and pass a drug screening test possess a valid Louisiana Drivers License and clear a background check.

This agency participates in the E-Verify system for verification of citizenship and employment authorization.

Required Experience:

About this Job Office of Juvenile JusticeThibodaux Regional Office1077 LA-3185 Thibodaux LA 70301 Louisiana Office of Juvenile Justice (OJJ) is committed to protecting the public by providing safe and effective individualized services to youth who will become productive law-abiding citizens. We ares...