Records & Information Tech TECH I HYBRID

This position is only open to Colorado state residents.

This position will have hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business need.

Although the full salary range for this position is provided appointments are typically made at or near the range minimum.

Be BOLDand make a real difference...

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore we encourage responses from people of diverse backgrounds and abilities

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.

If your goal is to build a career that makes a difference consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines Glendale City Set and the Cherry Creek bike addition to a great location and rewarding meaningful work we offer:

• Employee wellness programs and facilities
• Extensive internal professional development opportunities on a wide variety of subjects
• Bike to work programs including access to storage lockers and bike racks
• Distinctive career advancement opportunities throughout the State system
• Strong yet flexibleretirement benefitsincluding a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan plus optional 401K and 457 plans
• Medical and dental health plans
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus generous personal time off
• Mentoring program with opportunities for mentors and mentees
• Tuition assistance for college level courses including Masters degree programs
• Excellent work-life programs such as flexible schedules and a variety of employee resource groups

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to: of Job

The Work Unit:

The Administrative Services Program exists to provide Division wide support to APCD. The Records & Information Unit (RIU) is responsible for the Divisions record management ensuring that records and information handling follows the retention schedules for each program within the Division to provide Colorado Open Record Act (CORA) responses are timely and accurate and that all records retained by the division are properly managed.

What you will be doing

The primary function of this position is the day-to-day activities of the RIU. This position will perform records management duties in organizing documenting and maintaining active and inactive Division records materials and data. Duties can include assisting processing and responding to records/CORA requests and litigation holds. Tasks will entail data entry and management. The position will adhere to the established retention and disposal schedules Department policies RIU processes and procedures and applicable statutes and regulations.

Job Duties:

Records & Data Operations and Support

• With supervision scan documents and use appropriate file naming conventions for uploading to the Divisions records database.

• Ensure correct metadata is entered for accurate indexing of materials.

• With guidance configure pre-existing electronic documents for uploading into the records database. Ensure that all documents and metadata meet standards to reduce errors as determined by internal processes.

• As a part of training inventory retrieve and send documents to off-site storage. Accurately catalog and account for materials.

• In a training environment assist with the digitizing of facility files.

• Lift and move boxes weighing 10 to 40 pounds sit on floors reach above shoulders and stand for periods of time.

• With guidance and as needed work on various projects to manage Division hard copy and electronic materials

• With training coordinate with other staff to upload and track permit files into the records database.

• Under direct supervision perform data cleanup and other data maintenance projects.

• Given guidance perform appropriate data entry in permit tracking system

Records Request Processing

• With mentoring and guidance responds to simple records requests complying with applicable statute policy and procedures

• While training documents incoming requests and responses and maintains tracking

• With guidance provides internal and external customer support in responding to records and CORA requests

Other Duties as Assigned
Attends meetings serves on task forces or teams completes projects and performs other duties as assigned by the supervisor.

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

MINIMUM QUALIFICATIONS:

One (1) year of experience in data management library science records management or related work

OR

A combination of related education and/or relevant experience in data management library science records management or related work equal to one (1) year.

PREFERRED QUALIFICATIONS

In addition to the minimum requirements the successful candidate in this position will have the following experience:

• Working with electronic content management databases. Microsoft Office specifically working with Word and Excel files. Google experience specifically Gmail Docs Sheets and Drive.

CONDITIONS OF EMPLOYMENT

• A pre-employment background check will be conducted as part of the selection process.

Appeal Rights: (Updated)

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process you may file a written appeal with the State Personnel Director.

Review of the completed signed and submitted appeal will be timely on the basis of written

material submitted by you using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email atwithin ten (10) calendar days from your receipt of notice or acknowledgment of the Departments action.

For further information on the Board Rules you can refer to 4 Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at Information

A complete application packet must include:

• Completed State of Colorado application.
• COVER LETTER: describing how your professional/supervisory experience aligns with the preferred qualifications of this position and what interests you in this position
• Answered supplemental questions.
• If using education to qualify for this position a copy of your transcripts (unofficial acceptable) or diploma must be provided with application. (if either are unavailable please email the department contact for this posting listed above)
• If using work experience to qualify for this position please provide an adequate description in the work experience section of the application. Do not write see resume.
• If you are a veteran a copy of your DD214 attached to your application.

The Selection Process:

1. All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part of or all of the comparative analysis for this position may be a structured application review which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

1. A top group up to six candidates will be invited to schedule an interview with the hiring manager.

E-Verify: CDPHE uses e-Verify an Internet-based system to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify including your rights and responsibilities.

ADAAA Accommodations:

The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA Coordinator at or call option 5.