Compliance Clerk

JOB TITLE:Compliance Clerk

DEPARTMENT: Special Services Office

REPORTS TO: Director of Special Services

FLSA STATUS/CLASSIFICATION: Non-Exempt; Level 5

SUPERVISORY DUTIES: None

APPROVED ON: 2/14/2023

SUMMARY: Acts as an administrative designee for the Special Services Director to assist Special Services staff per established departmental and district policies and state and federal requirements.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Monitors accuracy and compliance of Special Service students paperwork

• Assists with the eligibility and placement of students in special education programs

• Enters student data in the district IEP program software

• Uploads data from student management system to IEP program and Medicaid billingsoftware

• Processes and maintains Medicaid related records and reports for students providersand aides

• Works with district personnel in relation with IEP/504 student management Medicaidand SAIS related programs

• Assists with Special Education and related issues in-services and other relatedmeetings for staff

• Assists in investigating concerns by parents staff social services federal and stateagencies and the community

• Evaluates training needs and supports the Director to provide staff development asnecessary

• Assists new Special Education staff as necessary evaluating progress providingfeedback

• Works closely in collaboration with site level administrators and district leveladministrators

• Adheres to relevant district policies and procedures

• Serves on district and community committees as needed or desired

KNOWLEDGE SKILLS & ABILITIES:

• Ability to operate standard office equipment
• Knowledge of data usage including research collection analysis synthesis interpretation and reporting
• Ability to communicate effectively verbally and in writing
• Ability to do detailed mathematical computations
• Ability to maintain confidentiality
• Produce accurate work and complete assignments with minimal supervision
• Ability to apply common sense understanding to solve practical problems and deal with a variety of situations
• Ability to work cooperatively and courteously with staff students parents and community members
• Knowledge of applicable Federal and State laws district procedures and Board policies
• Ability to handle confrontation and conflict without an emotional response

QUALIFICATIONS & REQUIREMENTS:

Education & Experience:

• High School diploma or equivalent
• 1-year previous clerical experience within in school district setting preferred
• Knowledge of Special Education preferred
• Any equivalent combination of training education and experience that meets minimum requirements
• Criminal justice/Fingerprint clearance

Computer Proficiency: Demonstrated general proficiency in computer programs such as Google Google Suites Microsoft Excel Word Outlook and Access.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is required to reach with hands and arms. The employee is frequently required to sit stand and walk The employee may be required to move ten pounds and could occasionally lift or move up to twenty-five pounds.

WORK ENVIRONMENT:

Indoor office environment. This position regularly works indoors. The noise level in the work environment is generally quiet to moderate and may become excessively noisy at times. Will have contact with employees external agencies and the public

Disclaimer: The duties and responsibilities identified in this position description are illustrative only and are in no way intended to be a complete list of activities that may be required of an incumbent. The information contained in this job description is for compliance with the American Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.