Senior Executive Assistant Recruited

Cambridge, MA - USA

Monthly Salary: Not Disclosed

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Job Summary

Description:

The Senior Executive Assistant provides comprehensive administrative and logistical support for a Vice President Dean or senior Director with a high degree of initiative judgment and discretion. Acting as the primary liaison with unit customers including faculty students staff and external organizations the role requires seamless collaboration and coordination with team members and peers from other units to achieve organizational objectives. Responsibilities include managing complex schedules handling frequent reprioritizations assembling resources and ensuring the senior faculty is well-prepared for all commitments. Additionally the position involves developing an understanding of major priorities standing meetings and the academic calendar while rapidly grasping University and unit policies and procedures. Other duties may encompass email management technical troubleshooting event and travel planning budget monitoring day to day supervision and guidance of the work of personnel and document preparation. Essential qualities include exceptional communication skills interpersonal abilities discretion with sensitive information and internet research expertise. The ideal candidate demonstrates both self-sufficiency and a team-oriented mindset attention to detail organizational prowess proactive problem-solving and a commitment to optimizing processes and workflows.

Enable Skills-Based Hiring No

Union Designation

Additional Details

Preferred Pay Rate Range : BR-BR p/h
Union Designation : Union Eligible
Report-To Detail : 100% on Campus
Tenure Limit : 3 months
FLSA Exemption Status : Non-Exempt/OT Eligible
Required Education : High School Graduate
Required occupational training certifications or license(s) : None
Business Title : Executive Assistant
Additional Job Details : Managing a complex calendar for the Faculty Director coordinating high-level meetings within and outside Harvard at the global level working across multiple time zones; Arranging internal research team meetings preparing materials and agenda and ensuring Faculty is briefed on action items prior to meetings; Managing and coordinating all aspects of international and domestic travel arrangements including working with a Harvard approved travel agency to book flights and hotels visas and all other travel related documents; Maintain a well-organized high-volume multilingual inbox for the faculty member ensuring timely daily responses and flagging high-priority messages requiring immediate attention; Managing correspondence: drafting & editing letters memoranda responding to invitations and meeting requests and all other correspondence requests that the Faculty requires; Managing strategic relationships with high-level donors and key contacts ensuring timely follow-up and drafting sensitive communication; Support the Faculty Assistant in providing course support including editing course syllabi proofreading lecture/course materials compiling readings and updating information on the online course page coordinating student office hours maintaining the Faculty Director s webpage and liaising with teaching fellows and course assistants. Working with the Communications and Media Services to ensure all course material is recorded and up to date. Serving as the main public representative of the Growth Lab to all visitors and handling all general inquiries on campus via email and over the telephone; Work with the Faculty Assistant in processing and assisting with financial payments through Concur including vendor invoices individual reimbursements and other accounts payable and receivables; Supporting a diversity of projects such as conference and event logistics proposal and presentation editing and document support; and Working with the executive director program and research directors to prioritize meetings and conference attendance of team members and faculty
Does this position require a HUID : Yes
Pre-identified candidates information including name email phone state/city/zip & pay rate : (No Value)
Is the worker converting from being a Harvard full-time employee (FTE) : No
Role requires identity I-9 and 3 reference screen (recruited) : Yes
Role requires identity I-9 screen (payrolled) : No
Role requires DMV/driving history screen : No
Role requires criminal background and sexual offender screening CORI/SORI : No
Role requires criminal background screen : No
Role requires 10-panel drug screen : No
Role requires credit record check : No
Role requires compliance with Immunization policy. : No

Description: The Senior Executive Assistant provides comprehensive administrative and logistical support for a Vice President Dean or senior Director with a high degree of initiative judgment and discretion. Acting as the primary liaison with unit customers including faculty students staff and ex...

Description:

Enable Skills-Based Hiring No

Union Designation

Additional Details

Preferred Pay Rate Range : BR-BR p/h
Union Designation : Union Eligible
Report-To Detail : 100% on Campus
Tenure Limit : 3 months
FLSA Exemption Status : Non-Exempt/OT Eligible
Required Education : High School Graduate
Required occupational training certifications or license(s) : None
Business Title : Executive Assistant
Additional Job Details : Managing a complex calendar for the Faculty Director coordinating high-level meetings within and outside Harvard at the global level working across multiple time zones; Arranging internal research team meetings preparing materials and agenda and ensuring Faculty is briefed on action items prior to meetings; Managing and coordinating all aspects of international and domestic travel arrangements including working with a Harvard approved travel agency to book flights and hotels visas and all other travel related documents; Maintain a well-organized high-volume multilingual inbox for the faculty member ensuring timely daily responses and flagging high-priority messages requiring immediate attention; Managing correspondence: drafting & editing letters memoranda responding to invitations and meeting requests and all other correspondence requests that the Faculty requires; Managing strategic relationships with high-level donors and key contacts ensuring timely follow-up and drafting sensitive communication; Support the Faculty Assistant in providing course support including editing course syllabi proofreading lecture/course materials compiling readings and updating information on the online course page coordinating student office hours maintaining the Faculty Director s webpage and liaising with teaching fellows and course assistants. Working with the Communications and Media Services to ensure all course material is recorded and up to date. Serving as the main public representative of the Growth Lab to all visitors and handling all general inquiries on campus via email and over the telephone; Work with the Faculty Assistant in processing and assisting with financial payments through Concur including vendor invoices individual reimbursements and other accounts payable and receivables; Supporting a diversity of projects such as conference and event logistics proposal and presentation editing and document support; and Working with the executive director program and research directors to prioritize meetings and conference attendance of team members and faculty
Does this position require a HUID : Yes
Pre-identified candidates information including name email phone state/city/zip & pay rate : (No Value)
Is the worker converting from being a Harvard full-time employee (FTE) : No
Role requires identity I-9 and 3 reference screen (recruited) : Yes
Role requires identity I-9 screen (payrolled) : No
Role requires DMV/driving history screen : No
Role requires criminal background and sexual offender screening CORI/SORI : No
Role requires criminal background screen : No
Role requires 10-panel drug screen : No
Role requires credit record check : No
Role requires compliance with Immunization policy. : No