Coordinator, Clinical EducationContracts Manager

Job Description: This administrative position works on-site in conjunction with Clinical faculty and staff to fulfill all administrative responsibilities associated with the Clinical Education Service Line across the entire department. Serves as the point person for initiating and renewing affiliation agreements with clinical sites.

Location: Christiana

Responsibilities:

• Maintains a list of affiliation agreements with expiration dates and renews agreements that are expiring. Depending on the terms of the agreements this will require either requesting a renewal from the clinical facility or sending out an affiliation agreement renewal to the clinical facility.
  
• Update SCPE sites in the ARC-PA portal with address preceptor affiliation agreement and availability.
  
• Oversees the collection of preceptor credentials (board certifications and licenses) contracts and other required material for supervised clinical practical experiences and maintenance of these records in secure electronic files.
  
• Contacts clinical year preceptors at the direction of the clinical phase program faculty.
  
• Collaborates with the clinical administrative team to design and maintain a centralized Google Sheet for tracking preceptor updates-including changes in site location staffing and slot availability-to ensure timely accurate and consistent data entry into the programs clinical management system (Prism).
  
• Serves as the administrative point of contact for UPenn.
  
• Serves as the point person for Clinician Nexus In Place My Clinical Exchange.
  
• Submits registration list for Clinical Phase students for each semester.
  
• Enters all clinical year grades in Self Service at the end of each semester.
  
• Works with Clinical Coordinators and staff to ensure that all hospital clearances and paperwork are completed on a timely basis for the clinical phase of the Program.
  
• Remains competent and current by attending professional development courses software training classes and courses and/or training sessions as directed by the Program Director or required by the University.
  
• Proctors didactic and clinical year exams.

Qualifications:

• Bachelors degree or equivalent combination of education and experience
• Minimum of one year of professional experience in an academic or high level administrative office
• Thorough knowledge of the Google Suite products (Docs Sheets Drive Gmail Calendar).
• Excellent written and oral communication/organization skills.
• Ability to work on multiple projects under time constraints in hectic environment.
• Strong attention to detail and accuracy; proactive mindset with ability to take initiative.
• Excellent interpersonal and communication skills.
• Performs well in a collaborative in-person team environment.
• Working with a diverse population and as a team; familiarity with databases portals and systems such as Exxat or Prism is a strong plus.

Notes:

• In addition to the specific duties outlined above each staff member will be required to support all faculty by completing administrative tasks at their respective campus. These administrative tasks include but are not limited to emailing printing sending and receiving packages; addressing student questions; facilitating communication between the department and any involved parties and any other task needed to support faculty responsibilities.

Application Instructions:

• Applications must be submitted online through Arcadias Human Resources portal to receive full consideration. Please do not email application materials to the hiring manager. Due to the volume of applications received communication will generally be limited to candidates selected for additional consideration.
• Application review will begin immediately. Posting will be removed from the website once weve established a sufficient talent pool for consideration.

Arcadia University is a top-ranked private University in Greater Philadelphia that provides a values-based authentic educational experience by placing students at the center. The Institute of International Education has consistently ranked Arcadia first in the nation for study abroad and the Princeton Review has ranked Arcadia among the Best in the Northeast for 10 consecutive years. The Universitys graduate programs in Physical Therapy Physician Assistant Education and Public Health are nationally ranked in their respective categories by U.S. News & World Report which cites Arcadia for being among the top study abroad programs and a top performer for social mobility. Arcadia is home to a close-knit and welcoming community that supports students throughout their journey. Arcadias quality academic programs unique approach to a liberal arts education and supportive community guide students toward degree completion and career success. Learn more about our vibrant community at .

We welcome candidates who can contribute to the excellence of our community. The successful candidate will demonstrate examples of ways they will incorporate our values in their work.

At Arcadia University our Lived Values are the foundation of our highly regarded values-based learning community which reflects the world in which we want to live. As such Arcadia actively seeks and welcomes candidates who embrace those values. Arcadia prohibits discrimination against individuals on the basis of ethnicity national origin ancestry race color religion creed sex gender marital status affectional or sexual orientation age gender identity military or military veteran status disability family medical or genetic information or any other legally protected characteristic. All offers of employment are conditional based on the successful completion of a background check. Employment may not begin until the University accepts the results of the background check.

Arcadia offers a competitive benefits package that includes excellent healthcare generous tuition benefits for employees and their families retirement benefits health and wellness programs and resources and much more.

Position Code: AC313A

Required Experience:

Manager