2025-2026 Assistant Registrar (221 Days)
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Job Location:
Westlake, OH - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job Title: Assistant Registrar Wage/ Status: Non-Exempt
Reports to: Director of Accountability HR Revised: November 2025
Department: Administrative Support
GENERAL JOB SUMMARY
The primary function of the assistant registrar is to provide support to the Director of Accountability. These duties include the maintenance of student records data entry data disaggregation and support to the counseling department. The assistant registrar provides a pivotal role in school compliance.
ESSENTIAL QUALIFICATIONS
Education/Certification:
- Associates degree; Bachelors degree preferred.
Experience:
- Four (4) years clerical experience; school office experience preferred.
- Must be legally able to work in the United States.
- Must complete the state-required fingerprinting and criminal background check.
- Must comply with TEA regulations applicable federal state and local laws school policies and standards of the Professional Code of Ethics and Standard Practices for Texas Educators.
Required Knowledge/Skills/Abilities:
- Ability to maintain accurate and auditable records.
- Ability to use software to develop or maintain spreadsheets and databases and do word processing.
- Ability to work cooperatively with others.
- Must display strong organizational communication and interpersonal skills.
- Must be able to multi-task and prioritize.
- Must be able to work autonomously as well as a member of a team.
- Experience with PEIMS & TEA State reporting preferred.
- Experience with PowerSchool preferred.
PERFORMANCE RESPONSIBILITIES
- Shares a strong commitment to the success of the mission goals and objectives of the school.
- Assists the Director of Accountability with state reporting.
- Maintains student records and ensures student records are up to date.
- Processes new student records including requesting transcripts and records from other schools setting up cumulative folders and entering student data into appropriate databases.
- Coordinates grading process including verification and correction of grades.
- Assists the counseling department with the course selection process and scheduling.
- Enters student course selection data into Student Information System.
- Manages lottery system and communicates with lottery parents.
- Maintains confidentiality of student records.
- Provides clerical assistance as required.
- Participates in professional development faculty meetings and special events as required.
- Utilizes effective communication skills to present information accurately and clearly.
- Communicates regularly and appropriately with stakeholders.
- Ensures that all interactions are supportive courteous and respectful.
- Manages the programming of doors.
- Accepts and implements constructive suggestions or criticisms in a professional manner.
- Utilizes technology to maximize impact on school success.
- Manages Purchase Orders & Travel Arrangements.
- Manages substitute teacher hiring and scheduling.
OTHER DUTIES
- Performs other duties as assigned by the Director of Accountability or Head of School.
- Attends Board meetings as and when required.
EVALUATION
Performance of this job will be evaluated at least annually by the Director of Accountability.
SUPERVISORY RESPONSIBILITY
None
PHYSICAL REQUIREMENTS/ WORK ENVIRONMENT
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Tools/Equipment Used: Personal computer and peripherals; standard office equipment.
Posture: Prolonged sitting; Frequent standing kneeling/squatting bending/stooping pushing/pulling and twisting.
Motion: repetitive hand motions frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Work inside may work outside.
Mental Demands: Work with frequent interruptions; maintain emotional control under stress; may work prolonged or irregular hours.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees to this job.
Key Skills
- IVR
- Data Entry
- Organizational skills
- Clerical Experience
- Computer Skills
- Ellucian
- Process Improvement
- Records Management
- Office Experience
- Peoplesoft
- Copywriting
- Administrative Experience
About Company
ESC Region 11 is a service organization and intermediary educational agency committed to serving the needs of educators and students.
