Administrative Assistant Receptionist

Essential Responsibilities:

• Provide daily reception desk coverage
• Provide administrative support to the Office Services group and the Team Lead as required
• Executes daily duties such as answering phones transferring calls coordinating mail and courier items and greeting guests
• Manages and upkeeps the Office Services general mailbox
• Communicates with management staff contacts building maintenance and visitors; and acts as a resource for general inquiries and information
• Assists with the booking of meetings when required booking resources and notifying contacts of guests and catering arrivals
• Facilitates cheque pick-ups and exchanges with staff and couriers
• Submit common building maintenance requests as required
• Ensure the cleanliness and inventory of office common areas - kitchens copy rooms supply rooms and boardrooms
• Contact for kitchen orders and inventory supplies
• Manage reports and tracking spreadsheets
• Manage office equipment photocopiers printers shredders etc.
• Liaise with account representatives
• Verify invoices and compile billings
• Assist in the preparation of meetings and conference calls
• Provide vacation relief for members of the Office Services team

Qualifications:

• Minimum 2 - 3 years of experience in a similar Administrative Assistant/Receptionist or related role
• Ability to work independently as well as in a team
• Creative problem-solving skills
• Excellent verbal and written communication skills
• Enthusiastic friendly approachable and team-oriented personality with a positive attitude
• Ability to effectively multi-task while maintaining a friendly outgoing and professional attitude
• Ability to manage and set priorities; capable of understanding and following written procedures
• Strong analytical skills with attention to detail and accuracy; strong organizational skills
• Experience with local and international courier shipments an asset
• Confident knowledge of MS Office and an aptitude for learning various systems

Working Conditions:

• This position would require some light lifting must be able to lift 20 pounds
• Hours: Monday Friday 8am 5pm
• Office based out of our Vancouver Office

Compensation

$38800-$53350 Annual

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience knowledge skills education and location.

Our competitive total rewards package provides compensation and benefits that support your physical mental and financial wellbeing. We offer exciting challenging work with opportunities to develop your skills and knowledge.

Additional Information

Our workplace culture has been recognized as one of Canadas Best Diversity Employers Canadas Most Admired Corporate Cultures and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor we believe diversity equity and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals regardless of race color religion sex national origin sexual orientation age citizenship marital status disability gender identity Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcors Inclusion and Diversity initiatives please visit our I&D page.