Transactional Legal Assistant

Firm Overview:

GableGotwals is a full-service law firm with nearly 100 attorneys and more than 70 other professionals in Oklahoma and Texas. We represent a diversified client base across the nation and our connections and reach are global. Fortune 500 corporations privately owned companies entrepreneurs foundations and individuals entrust us every day with the stewardship and strategic management of their legal challenges. We are well known for our high-quality legal services provided by an experienced group of litigators and transactional attorneys who have been recognized by Benchmark Litigation Chambers USA Best Lawyers in America Oklahoma Super Lawyers and several federal state and county bar associations. GableGotwals has been recognized by The Oklahoman as a Top Workplace for six years running. We have been recognized as a 2025 USA Today Top Workplace a Top Inclusive Workplace by MOSAIC and a VETS Indexes Recognized employer. The Firm has been named to VAULTs Top 150 under 150 list for eight consecutive years. We provide a highly engaged collaborative team-based approach to doing life at work while we serve our clients with excellence not only throughout Oklahoma and Texas but across the U.S.

Why Join Us:

Our purpose is to deliver exceptional legal services using our diverse skills and experience and to enrich our team and community. We strive to exhibit our core values in all that we do. Our core values are:

• Excellence Provide the highest level of service to internal and external clients.
• Integrity Uphold the highest ethical standards.
• Collaboration Work together with collective skills experience and efforts for optimal results.
• Support Maintain a positive respectful environment that embraces diverse perspectives and needs among clients team members and community.

Benefits:

• Eligible for health insurance (including dental) on day one
• Free Teladoc appointments
• Group term life insurance and long-term disability insurance
• Supplemental life vision AFLAC and pet insurance
• Medical and dependent care flexible spending accounts
• 401(k) and profit-sharing plan
• PTO sick leave and floating holiday
• Paid parental leave
• Most positions are eligible for twenty-six remote days per year

Position Summary:

The Transactional Legal Assistant provides comprehensive practice-specific administrative support to assigned attorneys and/or paralegals working under their direction to complete a variety of tasks.

This includes the preparation and processing of correspondence and memoranda as well as complex legal documents. Responsibilities include but are not limited to drafting formatting data entry client communication calendar maintenance performing basic research and maintaining client files throughout the life cycle of the matter. Although this position supports a primary group of attorneys and/or paralegals they must be able to work independently as well as collaboratively and cooperatively with others so that adequate back-up and overflow support exists when the need arises.

Reports to:

This position reports to their assigned attorneys paralegal(s) and legal assistant team lead.

Essential Job Functions:

• Support and cultivate an elevated level of client service standards
• Prepare and process correspondence and memoranda as well as complex transactional documents such as purchase and sale agreements and other M&A-related documents SEC filings financial instruments transaction checklists condemnation pleadings real estate documents corporate/LLC formation documents
• Provide transactional support duties such as closing binders update checklists update spreadsheets pay vendors file documents with court clerks Secretary of State SEC etc. and record documents with various county clerks
• Proofread documents and check for proper formatting spelling and grammar; complete revisions prepare redline documents as directed and submit for e-filing when appropriate
• Perform various clerical duties such as receive screen and respond to callers; review scan and route incoming mail; prepare outgoing mail; arrange for specialized overnight mail or messenger service; coordinate activities with courthouse runner; maintain and update contacts and addresses; scan and photocopy materials
• Maintain electronic client and firm administrative files according to the Firms digital file management guidelines as well as paper files as necessary and other records
• Manage attorney calendars including scheduling appointments and other tasks related to calendar/docket due dates; schedule and coordinate internal/external meetings conferences depositions including all organization and coordination as well as travel arrangements; actively communicate changes or reminders to direct reports as needed
• Interact with various courts clients vendors lawyers and staff and maintain positive relations with each
• Assist the billing department and billing attorneys with firm related billing tasks process expense reports and check requests

Education and Qualifications:

• Associate degree in legal studies or related field and minimum of one (1) year relevant work experience; or minimum of three (3) years of relevant work experience
• Notary preferred
• Knowledge of local out-of-state and federal court litigation documentation deadlines and filing procedures (both e-filing or paper requirements)
• Ability to type accurately at a minimum speed of sixty-five words per minute

Required Skills:

• Maintain a positive can-do attitude while working in a fast-paced working environment
• Clear and effective communication and strong people skills; strong grammar spelling and punctuation
• Able to work independently or as a team in a collaborative environment
• Strong diligence with great emphasis on accuracy and quality
• Prioritize tasks and provide support and response to requests on time
• Advanced knowledge of MS Word Excel Outlook PowerPoint and Adobe Acrobat (Microsoft Office Certification a plus)
• Strong Microsoft Word Styles experience and document formatting experience
• Ability to work with a multitude of software/web-based applications e.g. NetDocuments Daily Intake and Elite
• Knowledge of Pacer OSCN SEC/EDGAR and Oklahoma Secretary of State websites
• Operate standard office equipment such as telephones conferencing equipment photocopiers scanners postage machines etc.
• Able to quickly learn e-filing in out-of-state district courts and federal district court systems
• Knowledge of legal procedures and legal terminology
• Flexible to meet the unique needs of each individual attorney to support their practice and/or to support the specific needs of a case
• Use proper judgement and discretion when dealing with sensitive confidential information

Physical Demands:

• While performing the duties of this job the employee will be required to read from hard-copy paper and computer screen sit talk hear use wrist hands and fingers repetitively to type write operate computer and other office equipment/machinery handle and grasp paper and other office objects. Additionally the person in this position will remain in a stationary sitting position 90% of the time working on a computer; occasionally moving about our office to visit and meet with others and/or attend meetings access file cabinets use office machinery etc. which will require bending and lifting of items less than 25 lbs. The typical office environment is of moderate noise level an indoor temperate environment and light levels that are bright and conducive to minimal eye strain. Little to no travel is expected for this position.

The qualifications physical demands and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed in this document are the minimum levels of knowledge skills or abilities.

Acknowledgement

Gable Gotwals is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex pregnancy age national origin disability sexual orientation gender identity or expression marital status genetic information protected veteran status or other factors protected by law.