Executive Assistant
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Job Location:
Orlando, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
What Youll Do
- Manage complex calendars meetings travel and communications across multiple ventures and time zones
- Handle calls and correspondence with professionalism and confidence youre representing the CEOs brand and energy
- Serve as the gatekeeper: filter prioritize and route information to keep things moving efficiently
- Coordinate with internal teams vendors and business partners to ensure deliverables are executed on time
- Manage and track follow-ups commitments and strategic tasks nothing slips through the cracks
- Support personal responsibilities: scheduling errands and general logistics as directed
- Work primarily from the Downtown Orlando office with flexibility to work from the CEOs residence occasionally when required
- Anticipate needs from preparing materials to pre-empting scheduling conflicts and solve problems before theyre problems
- Use modern tools to drive productivity and communication including Slack Zoom ChatGPT Fireflies GoHighLevel and Microsoft Outlook
Who You Are
- Driven: You operate with urgency focus and ownership. You dont wait to be told twice.
- Tech-Savvy: Youre confident using digital platforms like Slack Zoom GoHighLevel and ChatGPT to stay organized and efficient.
- Polished Communicator: Whether over the phone email or in person youre confident clear and persuasive.
- Detail-Oriented: You notice what others miss and stay two steps ahead.
- Thick-Skinned: You can handle direct feedback tight deadlines and shifting priorities without losing composure.
- Trustworthy: Youll be managing sensitive information and personal affairs discretion is non-negotiable.
- Adaptable: You can move seamlessly from coordinating a high-level meeting to ensuring follow-through on personal logistics.
- Business-Minded: Former real estate professionals often thrive here you understand deal flow client management and how to make things happen.
Qualifications :
- Minimum 3 years of experience as an Executive or Personal Assistant supporting a high-level executive
- Proven ability to manage complex schedules priorities and workflows
- Strong communication skills verbal and written
- Experience using Slack Zoom GoHighLevel ChatGPT Fireflies and Microsoft Outlook
- Reliable transportation and flexibility to support offsite needs when required
- Availability beyond traditional hours when business demands it this role supports an executive who doesnt clock out at 5 PM
Additional Information :
Compensation & Benefits
- Competitive salary commensurate with experience
- Performance-based bonuses
- Modern Downtown Orlando office environment
- Growth potential across multiple ventures within Quest Management Services
PHYSICAL REQUIREMENTS
- MUST be able to verbally speak without accommodations face to face through landline through PC phone and/or other means required to perform job duties.
- MUST be able to view computer screens for the duration of your work shift.
- Continuous sitting throughout the work shift - we offer stand / sit desks in our office
- Repetitive movements of hands fingers and arms for typing and/or writing during work shift
- Must be able to work standard office equipment: computers fax machines copiers printers telephones etc.
- Frequent bends kneels and crouches
- Must be able to read small print
- Stooping and bending to files supplies mobility to complete tasks
- Frequently lifts carries or otherwise move and position objects weighing 10-20lbs
- Ability to reach with hands and arms
- Must be able to handle stress
- Work requires hand dexterity for office machine operation
PERFORMANCE MANDATES
- Client communication returned within 24 hours
- Internal organizational communication returned within 2 hours
- Attendance and participation in area client and organizational meetings
- Timely completion of all required and staff development elective education courses
- The constant ability to remain professional and respectful in all internal and external communication
- Other position related duties as identified by leadership
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
LeadGen Force (Powered by Quest National Services) is a multifaceted consultant agency with a diverse portfolio of over a dozen small businesses under its umbrella. We manage and maintain more than 60 websites across various industries, showcasing our digital expertise and wide-rangin ... View more
