Academic Records Systems Analyst

Position Specific Responsibilities/Accountabilities

Systems Maintenance & Testing

• Perform regular system maintenance upgrades and quality assurance testing of SIS (e.g. Banner or similar platform).

• Collaborate with IT and functional stakeholders to implement and test new SIS features patches or integrations.

• Troubleshoot system issues and support resolution efforts to minimize disruption to academic processes.

Reporting & Data Analysis

• Design generate and maintain reports and queries to support academic operations compliance and decision-making.

• Work closely with institutional research IT and other departments to ensure accurate and timely data reporting.

• Provide data extracts for audits surveys and internal/external reporting needs.

Compliance & Policy Support

• Ensure academic records systems are in alignment with institutional policies FERPA regulations the National Student Clearinghouse and accreditation requirements.

• Monitor and document system configurations workflows and changes to ensure data integrity and compliance. Responsible for reporting and error resolution to the NSC.

• Support audits and internal reviews by preparing documentation and responding to inquiries.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission vision and values of the university. Communicate and employ interpersonal actions that model high standards of professional responsible accountable and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a Bachelors Degree or equivalent combination of education and experience. Incumbent will be expected to continue upgrading knowledge skills and abilities needed to keep abreast of regulation/policy changes.

• Minimum 3 years of relevant experience in the areas of registrar/academic records/student systems preferably in an academic community.

• Experience with Banner Slate Database management Argos/Evisions and Workflows is preferred.

• Demonstrated knowledge in the areas of: SQL and MS Access reporting tools modern office practices and procedures; operation of various office machines; filing systems; proofreading; correct use of English spelling grammar; mathematical computations. Organizational skills and accuracy in recording tasks are essential.

• With minimal supervision perform academic record functions involving independent judgment and requiring accuracy. Stay informed on academic policies and regulations as well as changes in office procedures.

• Use good judgment in interpreting the rules regulations procedures and policies of the University (which vary with each college) for the students and faculty referring exceptions to the proper person for appropriate action.

• Maintain confidence and confidential information.

• Exemplary communication skills (both written and oral). Work effectively with all levels of the University organization maintaining a friendly courteous fair and yet firm disposition.

• Proactive self-starter

• Demonstrated computer competency and preferably knowledgeable of Microsoft Office suite and student information systems (i.e. Ellucian Banner).

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of this position.

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Salary range

Please note that this position is not eligible for visa sponsorship now or in the future.