Migrant Ed Program Recruiter and Outreach Specialist

Bilingual/Biliterate: Spanish

DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES

To identify and recruit eligible migrant students students experiencing homelessness and preschool-aged children/families for early education programs; maintain records in accordance with regulations and laws; serve as a link between program home school and community agencies; encourage parent involvement; monitor student needs and refer to appropriate services; provide workshops advocacy and support to Program students and families; and analyze data and information to determine eligibility and needs. Employees in this classification receive supervision from a program administrator within a framework of standard policies and procedures.

TYPICAL DUTIES AND RESPONSIBILITIES

• Locates migrant McKinney-Vento or preschool-aged families and youth who live and work within Gilroy Unified School District attendance boundaries
• Visits homes work sites or other locations to interview parents or guardians to determine students eligibility for the McKinney-Vento or Early Education Programs
• Receives reviews and verifies information submitted from families; contacts appropriate information sources to determine program eligibility based on established federal and/or state regulations and guidelines
• Using the Migrant Student Information Network database enrolls and updates student information
• Explains and clarifies Migrant Education Program McKinney-Vento and early childhood education regulations and guidelines and available local agency resources
• Travels throughout the Gilroy Unified School District to meet with families and students regarding the Programs
• Ability to communicate orally and in writing in both English and Spanish
• Operates a computer using specialized software internet and e-mail to complete work assignments; uses other related office equipment (fax machines copiers scanners)
• Communicates and coordinates information regarding students identified who are identified with migrant or McKinney-Vento status
• Contacts families regarding student attendance application and enrollment status; including providing assistance in completing required information
• Assist families with scheduling of medical appointments for students which may include attending the appointment to provide oral translation services
• Participates in all parent involvement activities related to the Programs; encourages parents to participate in advisory committee meetings and other district/school programs
• Prepares and distributes reports forms correspondence and other documents as needed
• Provides case management services for children and families. This may include:
  • Maintaining regular ongoing contact with students and parents through home or site visits and phone calls
  • Developing and following up on Migrant Education service plans
  • Documenting pertinent health data maintaining confidential information and current records of student information
  • Schedules and confirms appointments with migrant students and families to conduct assessment of student needs and assists in the development of personal goals
• Acts in support role as advocate for student and family under Program guidelines
• Provides information regarding health care resources and community service agencies
• Serves as a liaison between the families and schools community service agencies and other program staff assisting with needed services
• Attends workshops in-service training and other programs designed to update knowledge of the Programs
• Communicates and interacts in a professional manner among different groups
• Follows ethical standards including maintaining confidentiality
• Performs other related duties

EMPLOYMENT STANDARDS

Knowledge of:

• Target communities and cultures
• Office methods practices and procedures including record-keeping filing systems and computer software applications programs
• Principles and practices of program planning data collection and analysis recordkeeping and reporting
• Principles and practices of collaborative relationships and planning involving diverse groups
• Basic mathematical skills

Ability to:

• Understand follow and adhere Federal Migrant Education Program McKinney-Vento and early childhood education regulations performance standards and guidelines
• Organize work assignments to meet established deadlines
• Interview applicants and students perform family assessments develop family partnership agreements and refer students to community resources as required by the Program regulations
• Interact with the general public parents staff and representatives of community agencies with tact and courtesy
• Analyze situations accurately and adopt an effective course of action
• Work independently and in a team environment under limited supervision
• Accurately maintain records and files
• Understand the concept of the Migrant Student Information Network
• Understand and carry out instructions independently
• Establish and maintain effective working relationships with school and community representatives migrant families and program staff
• Demonstrate bilingual/bicultural proficiency in English and Spanish which includes spelling grammar and punctuation
• Work a flexible weekly schedule that may include early mornings evenings and weekends
• Adapt to rapidly changing technology

WORKING CONDITIONS

• Outdoors at school sites in the community in the fields or at labor camps under varying conditions.
• Office environment.
• Employees are required to work a flexible weekly schedule that includes evening and weekend hours.
• Duties require employees to drive a vehicle to attend meetings with parents/students staff and to make home visits.

PHYSICAL DEMANDS

• Employees regularly stand and sit for extended periods walk short distances on a regular basis and on uneven surfaces whenever necessary.
• Dexterity of hands and fingers to operate a computer keyboard and other office equipment.
• Kneeling bending at the waist and reaching overhead above the shoulders and horizontally to retrieve and store files and supplies
• Seeing to read fine print; hearing and understanding voices over the telephone and in person
• Moving and transporting program materials and lifting carrying and pulling light objects.

STAEMENT OF NON-DISCRIMINATION: The district does not discriminate against any persons on the basis of gender race color religion national origin ethnic group actual or perceived sexual orientation marital or parental status physical or mental disability.

Required Experience:

IC