Assistant Property Manager

Burbank, CA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

We are looking for an Assistant Property Manager with strong commercial real estate experience to join the building management team and interact with high profile tenants at one of our beautiful Burbank properties.

Job Description

Responsible for assisting in all areas of property management. Under the Property Managers supervision the Assistant Property Manager will supervise building staff directly and indirectly.

Handle all communications with tenants including composing and distributing memos attending monthly meetings to address any concerns/requests and to ensure satisfaction.
Answer correspondence from tenants vendors and suppliers
Attend monthly meetings with vendors (ex. janitorial security landscaping parking engineering)
Assist Sr. Property Manager with day-to-day duties and provide support to Asset Manager on projects
Review code and approve invoices. Ensure that invoices are received and paid in a timely manner
Create scope of service and draft new contracts
Review and maintain fully executed contracts by keeping an updated Contract Log. Monitor contract terms and send out contract renewal letters accordingly
Ensure that contracts COIs are received saved and entered into the appropriate logs prior to the commencement of any work
Monitor and train Property Administrator to use service request system and accounting programs (ex. ETH system MRI)
Assign and assist Property Administrator with various assignments/projects (ex. CAPEX logs Budget projects and tenant invoicing)
Schedule meetings and inspection walks to ensure that the property is properly maintained
Schedule and coordinate the logistics required to complete budgeted projects
Coordinate and dispatch the appropriate staff to handle maintenance issues
Create update and maintain payment logs budget project spreadsheets and CAPEX project logs
Update OPEX (operating expenses) accounts on monthly variance report
Oversee vendors for budgeted projects meet with vendors in order to obtain quotes/proposals and to ensure that vendors fulfill agreement as stated in contract
Oversee the vendor bidding process for budgeted projects which includes scheduling walks/meetings outlining scope of work preparing a vendor bid analysis sheet and drafting contract for full execution
Assist tenants with requests through the ETH system and monitor the timeliness of completion of work
Batch and cut checks in MRI
Email sundry/rent invoices to tenants and post charges in MRI
Prepare Statements of Account Invoices and Credit Memos to tenants

Qualifications and Skills

Requirements

Bachelors degree (BA/BS) from four-year College or university
Prefer 2-5 years of experience in residential or commercial leasing
Active Real Estate License preferred
Must be highly proficient in Microsoft Word and Excel
A strong understanding of basic math fundamentals and accounting
Personable and knows how to determine the needs of a tenant

Benefits

Medical
Dental
Vision
Life and AD&D Insurance
401k

Job Description

Responsible for assisting in all areas of property management. Under the Property Managers supervision the Assistant Property Manager will supervise building staff directly and indirectly.

Handle all communications with tenants including composing and distributing memos attending monthly meetings to address any concerns/requests and to ensure satisfaction.
Answer correspondence from tenants vendors and suppliers
Attend monthly meetings with vendors (ex. janitorial security landscaping parking engineering)
Assist Sr. Property Manager with day-to-day duties and provide support to Asset Manager on projects
Review code and approve invoices. Ensure that invoices are received and paid in a timely manner
Create scope of service and draft new contracts
Review and maintain fully executed contracts by keeping an updated Contract Log. Monitor contract terms and send out contract renewal letters accordingly
Ensure that contracts COIs are received saved and entered into the appropriate logs prior to the commencement of any work
Monitor and train Property Administrator to use service request system and accounting programs (ex. ETH system MRI)
Assign and assist Property Administrator with various assignments/projects (ex. CAPEX logs Budget projects and tenant invoicing)
Schedule meetings and inspection walks to ensure that the property is properly maintained
Schedule and coordinate the logistics required to complete budgeted projects
Coordinate and dispatch the appropriate staff to handle maintenance issues
Create update and maintain payment logs budget project spreadsheets and CAPEX project logs
Update OPEX (operating expenses) accounts on monthly variance report
Oversee vendors for budgeted projects meet with vendors in order to obtain quotes/proposals and to ensure that vendors fulfill agreement as stated in contract
Oversee the vendor bidding process for budgeted projects which includes scheduling walks/meetings outlining scope of work preparing a vendor bid analysis sheet and drafting contract for full execution
Assist tenants with requests through the ETH system and monitor the timeliness of completion of work
Batch and cut checks in MRI
Email sundry/rent invoices to tenants and post charges in MRI
Prepare Statements of Account Invoices and Credit Memos to tenants