Receptionist
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Job Location:
Monthly Salary:
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
Office & Visitor Management
* Greeting Visitors: Warmly greet and welcome visitors (clients customers candidates vendors etc.)
.* Check-In/Registration: Direct visitors to the appropriate person or office often using a visitor management system.
* Maintaining Security: Ensure adherence to security procedures monitoring logbooks and issuing visitor badges.* Tidiness: Maintain the reception area and common spaces (e.g. meeting rooms) to be clean and presentable.
II. Communication & Correspondence
* Answering Calls: Professionally answer screen and forward incoming phone calls.
* Email/Mail Handling: Receive sort and distribute daily mail deliveries and couriers.
* Messaging: Take detailed and accurate messages and relay them promptly
.* Scheduling: Schedule and manage meeting room bookings and appointments for staff
.III. Administrative Support
* Record Keeping: Maintain internal directories filing systems and contact lists.
* Office Supplies: Monitor and order office supplies (e.g. stationery kitchen stock) and manage inventory.
* Travel Coordination: Assist with basic travel and accommodation bookings for staff if required.
* Data Entry: Perform basic data entry photocopying scanning and faxing
.IV. Equipment & Facilities
* Equipment Monitoring: Ensure office equipment (printers copiers phone system) is functioning and report any maintenance needs
.* Liaison: Act as a point of contact for external vendors and building management for maintenance and cleaning services.
Key Skills
- Multi-line Phone Systems
- Customer Service
- Computer Skills
- QuickBooks
- Medical office experience
- Office Experience
- 10 Key Calculator
- Dental Office Experience
- Front Desk
- Administrative Experience
- Medical Receptionist
- Phone Etiquette
