Company Secretary (12 Months Contract)

• The company secretary shall facilitate the (Board) Council and committee meetings and proceedings during the meetings.
  
• Making the Council and committee members aware of any law relevant to or affecting the Institute.
  
• Reporting to the Institutes Council and committees any failure on the part of the organisation or a Council member to comply with the Constitution By-laws Council Charter policies or rules of the Institute or the Act.
  
• Ensuring that minutes of all Council and committee meetings are properly recorded in accordance with the Act.
  
• Certifying in the Institutes annual financial statements whether the client has filed required returns and notices in terms of the Act and whether all such returns and notices appear to be true correct and up to date.
  
• Ensuring that a copy of the Institutes annual financial statements is sent in accordance with the Act to every member of the Institute.
  
• Carrying out the functions of a person designated in terms of Section 33(3) of the Act.
  
• In addition to the Act the Company Secretary must carry out duties as per the King Report. Some of the duties attributed to the company secretary are outlined in the King Report as follows:
  
• Assist the nominations committee and ensure that the procedure for the appointment of Council and committee members is properly carried out.
  
• Assist in the proper induction orientation ongoing training and education of Council and committee members including assessing the specific training needs of Council members and senior management in their fiduciary and other governance responsibilities.
  
• Have a direct channel of communication to the President and should be available to provide comprehensive practical support and guidance to Council and committee members with particular emphasis on supporting the members the President the chairpersons of committees.
  
• Ensure that the Council charter and terms of reference of Committees are kept up to date.
  
• Responsible for ensuring the proper compilation and timely circulation of Council papers and for assisting the President of the Institute and committees with drafting of yearly work plans.
  
• Have the duty to obtain appropriate responses and feedback to specific agenda items and matters arising from earlier meetings in Council and committees deliberations.
  
• Raise matters that may warrant the attention of the Council.
  
• Assist with the yearly evaluation of the Council its members and senior management.
  
• The service Company Secretary shall be privy to confidential information about the company and will need to act with integrity always.
  
• The Company Secretary may not misuse confidential information or disclose it to any third party in line with their fiduciary duties as a contractor of the company.
  

Requirements

• Problem solving
  
• Conflict resolution
  
• Innovation and resourcefulness
  
• Leadership skills
  
• Delivery orientation
  
• Ethics orientation
  
• Attention to detail and accurate output
  
• Strong administrative and computer skills and
  
• Effective communications skills at all levels