Office Assistant

Box Elder, SD - USA

Monthly Salary: Not Disclosed

Posted on: 20 days ago

Vacancies: 1 Vacancy

Job Summary

Join our team at Rapid Equipment! We are a locally-owned small business looking to build a career for a motivated individual. Our employees are our best assets and as a team we do all that we can to deliver high-quality results for our customers.

The Office Assistant position is responsible for the organization and running of the daily administrative operations of the company. The ideal candidate is hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Job Duties Include:

Answer customer inquiries & general customer service via phone and email.
Greeting clients and visitors.
Performing general office clerk duties and errands.
- Running to the bank post office etc. as needed.
Ensure the reception area is tidy and presentable with all necessary stationery and material (e.g. pens forms and brochures)
Organize office to help optimize procedures.
Monitor level of office supplies and handle shortages
Create and update customer records ensuring accuracy and validity of information.
Coordinate with other departments to ensure compliance with established policies.
Organizing travel by booking accommodation and reservation needs as required.
Coordinating events and sponsorships as necessary
Creating invoices for customers & ensuring all invoices are accurate and resolving billing errors.
Process equipment purchases.
Maintain accurate records of invoices and payments.
Website Equipment Listing Updates and Maintenance
Social Media management & advertising
- Facebook
- Radio Ads
- Industry Net
- Construction Industry Center
Managing files updating paperwork and other documents.
- General Business Documents
- DOT Paperwork
- MSHA Paperwork
Maintain inventory management
- Audits transfers and sold items will be tracked & updated.

Job Requirements & Qualifications Include:

Ability to write and communicate clearly.
Proficient in Microsoft Office Suite
Web-based marketing experience
Warm personality with strong communication skills
Professional attitude and appearance
Ability to work well under limited supervision.
Excellent organizational and time management skills
Analytical abilities and aptitude in problem-solving

Perks Include:

Strong Emphasis on a great work/life balance with 2 weeks paid vacation with 1 week paid sick leave plus paid holidays.
High pace work environment.
Comprehensive benefits package including 100% of health and dental insurance premiums paid by the company and competitive retirement plan with employer-match.

Job Duties Include:

Answer customer inquiries & general customer service via phone and email.
Greeting clients and visitors.
Performing general office clerk duties and errands.
- Running to the bank post office etc. as needed.
Ensure the reception area is tidy and presentable with all necessary stationery and material (e.g. pens forms and brochures)
Organize office to help optimize procedures.
Monitor level of office supplies and handle shortages
Create and update customer records ensuring accuracy and validity of information.
Coordinate with other departments to ensure compliance with established policies.
Organizing travel by booking accommodation and reservation needs as required.
Coordinating events and sponsorships as necessary
Creating invoices for customers & ensuring all invoices are accurate and resolving billing errors.
Process equipment purchases.
Maintain accurate records of invoices and payments.
Website Equipment Listing Updates and Maintenance
Social Media management & advertising
- Facebook
- Radio Ads
- Industry Net
- Construction Industry Center
Managing files updating paperwork and other documents.
- General Business Documents
- DOT Paperwork
- MSHA Paperwork
Maintain inventory management
- Audits transfers and sold items will be tracked & updated.

Job Requirements & Qualifications Include:

Ability to write and communicate clearly.
Proficient in Microsoft Office Suite
Web-based marketing experience
Warm personality with strong communication skills
Professional attitude and appearance
Ability to work well under limited supervision.
Excellent organizational and time management skills
Analytical abilities and aptitude in problem-solving

Perks Include:

Strong Emphasis on a great work/life balance with 2 weeks paid vacation with 1 week paid sick leave plus paid holidays.
High pace work environment.
Comprehensive benefits package including 100% of health and dental insurance premiums paid by the company and competitive retirement plan with employer-match.