Administrative Specialist I
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Job Location:
Oakland, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
5 days ago
Vacancies:
1 Vacancy
Job Summary
Introduction
READTHIS ENTIRE BULLETIN FOR INSTRUCTIONS ON HOW TO REAPPLY FOR THIS RECRUITMENT.
THIS IS A REOPENING OF ACONTINUOUS EXAMINATION. If you have previously applied or started anapplication for Administrative Specialist I Examination #read this entirebulletin. There are specific instructions on how to reapply for this position.
PLEASE CONTACT THEEXAMINATION ANALYST ANGELICA CUEVAS AT TO HAVE YOURPREVIOUS APPLICATION RELEASED BACK TO YOU.
The scores and dispositionsof candidates for this examination will be merged with previous examparticipants. If you have previously submitted an application and choose toreapply you new score/disposition will replace your current disposition.
Supplemental Questionnaire: A properly completedSupplemental Questionnaire must be submitted with each and Supplemental Questionnaires must be in the possession of theHuman Resource Services Department by 5:00:00 p.m. on the Last Day forFiling. Failure to submit the Application or Supplemental Questionnairewill result in disqualification.
Applications and Supplemental Questionnaireswill only be accepted online.
DESCRIPTION
- Plan and organize work activities manage several tasks at once and establish a course of action for self and others to ensure timely and efficient completion of work.
- Identify issues problems or opportunities and determine appropriate course of action.
- Provide leadership and direct supervision to a small group of administrative/clerical support staff.
- Prepare update and present reports correspondence or other documents.
- Diligently watch over job processes tasks and work products to ensure freedom from errors omissions or defects.
- Work cooperatively with others inside and outside the organization to accomplish objectives and build and maintain mutually beneficial partnerships.
- Utilize and stay current on available technology and office equipment.
- Deliver clear effective communication both orally and in writing and take responsibility for understanding others.
- Conduct research analyze data generate reports and make recommendations to management.
- Monitor contracts revenues and expenditures; and
- Provide administrative guidance support and expertise to assigned department/division.
MINIMUM QUALIFICATIONS
Experience:
Equivalent to two years of full-time experience at the level of or higher than the class of Administrative Assistant in the Alameda County classified service (non-classified includes District Attorneys Office Hospital Authority and the Consolidated Courts).
Completion of the Alameda County Management Academy Management & Supervision Certificate Program may substitute for six (6) months of the required qualifying experience.
Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration or a field related to the work.
(Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.)
Experience:
Administrative support experience equivalent to that performed by the Alameda County classified service of Administrative Assistant is desirable.
Licenses: Specified positions may require possession of a valid California drivers license.
NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.
KNOWLEDGE AND SKILLS
Knowledge of:
- Principles of public administration.
- Practices and techniques of administrative analysis and report preparation.
- Computer applications related to the work.
- Budgetary and financial record keeping techniques.
- Office administrative practices and procedures including records management and the operation of standard office equipment.
- Basic supervisory principles and practices.
- Basic public personnel purchasing and contract administration practices.
- Plan and conduct administrative organizational and operational studies.
- Research compile and summarize varied information evaluate alternatives and reach sound conclusions.
- Interpret explain and apply complex policies regulations and procedures.
- Plan assign and review the work of a small staff on a project or day-to-day basis.
- Prepare clear and accurate reports correspondence procedures and other written materials.
- Represent the department and the County in meetings with others.
- Organize and prioritize work and meet critical deadlines.
- Maintain accurate records and files.
- Exercise sound independent judgment within established policies and guidelines.
- Establish and maintain effective working relationships with those contacted in the course of work.
EXAMINATION COMPONENTS
- A review of candidates application to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
- A review of the supplemental questionnaire to determine the best qualified. Those candidates considered the best qualified will move on to the final step in the examination process.
- An oral examinationweighted as 100% of the candidates final examination score. The oral interview will be administered virtually and may contain situational exercises.
Candidates must attain a qualifying rating on each portion of this recruitment.
WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS.
Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position in which case the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies or for other alternate jobs with comparable scopes of work.
For more information on the Civil Service Selection process please visit the What You Need to Know section of our website Plan For your Health & Well-Being For your Financial Future For your Work/Life Balance *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Allnotices related to County recruitments for which you have applied will besent/delivered via email. Please add@ @ and accepted addresses to any emailblocking or spam filtering program you may use. If you do not do this youremail blocking or spam filtering program may block receipt of the noticesregarding your application for recruitments. You are also strongly advised toregularly log into your County of Alameda online application account to checkfor notices that may have been sent to you. All email notices that will be sentto you will also be kept in your personal online application account. You willbe able to view all of your notices in your online application account byclicking on the My applications button on the Current Job Openingspage. Pleasetake the steps recommended above to ensure you do not miss any notices about arecruitment for which you have applied. The County of Alameda is notresponsible for notices that are not read received or accessed by anyapplicant for a County recruitment. NOTE:All notices are generated through an automated email notification to the email boxesandare routed to unmonitoredmailboxes. If you have questions please go to our website at.You may also contact the Human Resources Analyst listed on the job announcementfor the recruitment for which you have applied. AngelicaCuevas Human Resources Analyst HumanResource Services County of Alameda DISASTER SERVICE WORKER AllAlameda County employees are designated Disaster Service Workers through stateand local law. Employment with the County requires the affirmation of aloyalty oath to this effect. Employees are required to report to work asordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY AlamedaCounty has a diverse workforce that is representative of the communities weserve and is proud to be an equal opportunity employer. All aspects ofemployment are based on merit competence performance and business County does not discriminate in employment on the basis of racecolor religion sex (including pregnancy and gender identity) nationalorigin political affiliation sexual orientation marital status disabilitygenetic information age membership in an employee organization retaliationparental status military service or other non-merit factors protected underfederal state and local law. Alameda County celebrates diversity and iscommitted to creating an inclusive and welcoming workplace environment. Required Experience: ICDeadline for Filing: 5:00:00 p.m. Tuesday November 25 2025 Review of Minimum Qualifications: by December 9 2025 Review of Questionnaire for Best Qualified: by January 13 2026 Virtual Civil Service Pre-Recorded Oral Exam
Rating of Interviews: January 13 - January 23 2026
January 26 - February 2 2026Notification of Results: February 13 2026 Conclusion
Key Skills
- Business Intelligence
- Car Driving
- Analysis
- Android
- Fireworks
About Company
Just east of San Francisco Bay lies Alameda county. The county, which is governed by a five-member board of supervisors, includes the major cities of Hayward, Oakland, San Leandro, and Livermore. Fifty county departments handle services like behavioral health care, emergency medical, ... View more
