Assistant to the Chief Equity and Inclusion Officer

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial socio-economic and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty administration and staff.

Job Description:

Amherst College invites applications for the Assistant to the Chief Equity and Inclusion Officer (CEIO) position. The Assistant to the Chief Equity and Inclusion Officer (CEIO) is a full-time year-round position. The expected salary range for this job opportunity is: $26.00-29.00 per hour.

The salary offered will vary based on a number of factors including but not limited to relevant education training and experience tenure status and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive highly competitive benefits package that meets the needs of staff and faculty and their families. Click here forBenefits Information.

The Assistant to the Chief Equity and Inclusion Officer (CEIO) provides direct administrative support to the CEIO and the division of Diversity Equity and Inclusion (ODEI). Responsibilities include but are not limited to: office management for the Office of Diversity Equity and Inclusion division administrative and logistical support event coordination communication and media support and division budget management including drafting various documents researching topics for the CEIO coordination of meetings researching for and preparing presentations assistance with special projects and preparation of materials/reports for board of trustee meetings annual reports divisional meetings etc. The Assistant effectively communicates across a diverse community taking care to create an inviting and intentionally inclusive culture for visitors to the office and also works with ODEI in achieving its vision and mission of equity and inclusion.

Summary of Responsibilities:

Administrative and Logistical Support

• Maintain CEIO calendar including coordinating meetings travel and events

• Ensure materials for meetings are prepared in advance

• Provide research and information in support of appointments and events

• Review correspondence to ensure meetings events and deadlines are arranged in a timely manner; track and assist with follow-up

• Arrange travel as needed for off-campus conferences and events

• Liaison between the CEIO ODEI Senior Leadership Team and inside/outside constituents effectively communicating with a diverse set of stakeholders

• Prepare correspondence reports and presentations

• Assist the CEIO with the preparation of Trustee binder materials for quarterly reports to the Board of Trustees

• Gather research synthesize and write up findings

• Evaluate new technologies and applications to improve and optimize administrative support. For example learn new techniques and features of existing software products or services such as Microsoft Office or Google Apps and seek new applications as needed to complete assigned tasks

• Arrange candidate interviews for various positions within ODEI

• Supervising student interns

• Maintain records as necessary in the colleges systems

• Record and distribute meeting minutes (CODEI division meetings etc.)

• Attend monthly finance and operations forum meeting and events coordination meeting

• Create advertisements and publicize events

Office Management

• Office liaison to our diverse faculty staff students alumni parents and outside constituents

• Answer telephones and relay messages

• Troubleshoot and maintain equipment (computers copiers printers etc.)

• Purchase and maintain office supplies for Converse 106 and 79 South Pleasant

• Maintain files including electronic and paper

• Process reimbursements and invoices for payment using the colleges Workday system

• Reconcile corporate credit card statements

• Monitor and assist with budgets across the division

• Create and maintain office website social media etc.

• Serve as the first point of contact for a diverse set of visitors to ODEI

Events and Meeting Coordination

• Coordinate appointments and travel for the CEIO and meetings of directors managers and other attendees.

• Negotiate contracts and fees and if needed arrange travel/accommodations for speakers and consultants.

• Coordinate department meetings (division meetings)

• Coordinate meetings with CDEIO and FEIOs Directors and others within and outside the division;

• Coordinate event venues and logistics for division and SLT members as assigned

• Prepare briefings attendee lists name tags publicity invitations etc.

Qualifications:

Required

• Bachelors Degree in lieu of a degree a High School Diploma or equivalent and 5 years of related experience

• 3 years of related experience

• Research skills

• Commitment to working with a diverse and inclusive community

• Accounting bookkeeping or budgeting skills

• Strong written and verbal communication and ability to create proofread and edit documents including presentations

• Excellent interpersonal time management organizational and customer service skills

• Highly proficient in all Microsoft Office applications and/or Google Apps. Ability to adapt to new software and learn and adopt new computing devices to enhance work assigned

• Ability to take initiative work independently and collaboratively and to handle multiple priorities while remaining attentive to detail

• Successful completion of required reference and background checks

Preferred

• More than 5 years of administrative experience

• Experience with Workday or equivalent systems for procurement budget management invoicing and related tasks

Interested candidates are asked to submit a resume and cover letter online at Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.