Administrative Assistant
Share
Job Location:
Milpitas, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
Job Posting Start DateJob Posting End DateFlex is the diversified manufacturing partner of choice that helps market-leading brands design build and deliver innovative products that improve the world.A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful inclusive and collaborative environment. If you are excited about a role but dont meet every bullet point we encourage you to apply and join us to create the extraordinary.
Job Summary
General Purpose: Provides comprehensive clerical and confidential administrative support to ensure efficient operations alleviating management from routine administrative tasks
Scope: Administrative support for M14 and the campus
Shift: 8:00am-5:00pm (Monday-Friday)
Key Responsibilities: Administrative Support
Daily/Weekly Activities:
Manage and submit service requests through Tririga for Facilities HR and Payroll.
Prepare and distribute weekly reports and maintain accurate documentation.
Coordinate conference room scheduling and ensure meeting spaces are properly managed.
Maintain and update email distribution lists for M14 including adding and removing members.
Administer and support the face recognition clock-in system for new employees.
Process Kronos updates including PTO adjustments timesheet issuance and HR documentation.
Oversee inventory management for MRO cabinets and collaborate with the MRO Buyer for replenishment.
Maintain building layout documentation and ensure accuracy for M14.
Handle incoming and outgoing mail and ensure timely distribution.
Arrange domestic and international travel accommodations for staff.
Manage smock inventory for M14 and ensure availability for employees.
Maintain and update internal tools and databases as needed.
Prepare expense reports and assist employees with reimbursement processes.
Complete monthly P-Card reconciliation and ensure compliance with company policies.
Coordinate catering and meal arrangements for internal meetings and customer events.
Provide logistical support for Kaizen workshops and continuous improvement initiatives.
Assist with planning and execution of campus-wide and sustainability events throughout the year.
Support managers supervisors and employees with administrative needs.
Maintain 5S standards within the building to ensure a clean and organized workspace.
Create and manage Excel spreadsheets and PowerPoint presentations for reporting and communication.
What youll receive for the great work you provide:
- Full range of medical dental and vision plans
- Life Insurance
- Short-term and Long-term Disability
- Matching 401(k) Contributions
- Vacation and Paid Sick Time
- Tuition Reimbursement
Job Category
AdministrationIs Sponsorship Available
NoFlex is an Equal Opportunity Employer and employment selection decisions are based on merit qualifications and abilities. We do not discriminate based on: age race religion color sex national origin marital status sexual orientation gender identity veteran status disability pregnancy status or any other status protected by law. Were happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email and well discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex you must complete the application process first).
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
