Administrative Assistant IV

Additional Location(s): N/A

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit- High Performance

At Boston Scientific well give you the opportunity to harness all thats within you by working in teams of diverse and high-performing employees tackling some of the most important health industry challenges. With access to the latest tools information and training well help you in advancing your skills and career. Here youll be supported in progressing whatever your ambitions.

About the role

Boston Scientific is seeking an experienced assistant to provide support to the Vice President Interventional Spine Franchise. The candidate will be expected to be flexible with their hybrid schedule based on the business needs of the leader being supported and national events as scheduled.

This role provides high-level administrative and project management support including meeting and calendar management and the creation of executive presentations and communications in addition to other administrative projects and tasks. The work will be highly confidential in nature and will cover a diverse scope of activities. As an employee supporting the Vice President Interventional Spine Franchise this individual will also play a key role in supporting leadership engagements with employees and creating a supportive environment for our teams. The successful candidate will be self-motivated highly collaborative adaptable have excellent interpersonal skills and can foster professional relationships across the organization.

Relocation Assistance:

Relocation assistance is not available for this position at this time.

Visa Sponsorship:

Boston Scientific will not offer sponsorship or take over sponsorship of an employment visa for this position at this time.

Your responsibilities include:

• Performs administrative duties that may include scheduling & coordinating meetings/appointments overseeing and executing meeting logistics & schedules scheduling conference rooms greeting visitors arranging travel (both domestic and international) completing expense reports organizing major functional meetings plus any other administrative tasks that need to be performed.
• Calendar & meeting management - Proactively identify and resolve scheduling conflicts and prioritize meetings to ensure efficient use and preferred allocation of executives time.
• Engages frequently with individuals outside organization (customers) and/or internal individuals both of significant importance to the company. Contacts involve planning and preparation of communications requiring tact persuasion and negotiation skills.
• Coordinate complex domestic and international travel arrangements including itineraries and agendas directions transportation and lodging. Prepare and process expense reports.
• Plan and organize regular staff meetings including agenda and materials preparation tracking attendance and organizing logistics.
• Manage a variety of meetings including invites agenda slide organization and meeting minutes/action items.
• Maintain organizational charts for senior executives and their teams.
• Anticipates and coordinates projects/assignments organizes own schedules and that of others to meet deadlines.
• Translates complex and/or technical in-depth thoughts into documents (letters/memos/presentations etc.) by researching the subject; anticipates needs for communications; makes suggestions for improvements in existing.
• Acts as a conduit of communication to and from Sr. Leadership.
• Supports onboarding for new senior-level staff
• Supporting engagements between the senior leaders and the broader teams on the sites generating a welcoming and engaging site environment
• Working closely with the HR and communications teams on leadership messaging and engagements
• May be responsible for various components of initiatives to include:
• Developing and adhering to timetables
• Coordinating large meetings/events
• Preparing status reports records and documents
• Securing vendor estimates and purchase orders processing invoices ensuring vendor quality
• Overseeing the execution of deliverables

Required Qualifications

• High School Diploma or equivalent
• Minimum of 5 years experience providing executive support in a corporate environment preferably in a highly matrixed global organization
• Exceptional interpersonal skills both written and verbal
• Ability to maintain a high degree of confidentiality and discretion
• Ability to take initiative and drive projects to completion
• Demonstrate high levels of professionalism and customer orientation
• Ability to work effectively and partner with peers
• Exceptional administrative and organizational skills
• Excellent problem-solving skills
• Demonstrated ability to effectively utilize MS Office programs including Teams and SharePoint
• Ability to work independently multi-task and prioritize daily workload
• 20% travel requirement

Preferred Qualifications

• Bachelors Degree

Requisition ID:617332

Minimum Salary: $53768

Maximum Salary: $91416

The anticipated compensation listed above and the value of core and optional employee benefits offered by Boston Scientific (BSC) see vary based on actual location of the position and other pertinent factors considered in determining actual compensation for the role. Compensation will be commensurate with demonstrable level of experience and training pertinent education including licensure and certifications among other relevant business or organizational needs. At BSC it is not typical for an individual to be hired near the bottom or top of the anticipated salary range listed above.

Compensation for non-exempt (hourly) non-sales roles may also include variable compensation from time to time (e.g. any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation for exempt non-sales roles may also include variable compensation i.e. annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

As a leader in medical science for more than 40 years we are committed to solving the challenges that matter most united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives create value for our customers and support our employees and the communities in which we operate. Now more than ever we have a responsibility to apply those values to everything we do as a global business and as a global corporate citizen.

So choosing a career with Boston Scientific (NYSE: BSX) isnt just business its personal. And if youre a natural problem-solver with the imagination determination and spirit to make a meaningful difference to people worldwide we encourage you to apply and look forward to connecting with you!

At Boston Scientific we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion equality and opportunity for all. By embracing the richness of our unique backgrounds and perspectives we create a better more rewarding place for our employees to work and reflect the patients customers and communities we serve.

Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy the Company will continue to take steps to assure that recruitment hiring assignment promotion compensation and all other personnel decisions are made and administered without regard to race religion color national origin citizenship sex sexual orientation gender identity gender expression veteran status age mental or physical disability genetic information or any other protected class.

Please be advised that certain US based positions including without limitation field sales and service positions that call on hospitals and/or health care centers require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company you will be expected to meet the ongoing requirements for your roles including any new requirements should the Companys policies or protocols change with regard to COVID-19 vaccination.