Part-Time Development Administrator

Reports To: Chief Development Officer

Purpose: The Development Administrator provides essential administrative and operational support to the Development Department ensuring accuracy organization and efficiency across fundraising activities. This role manages donor data and acknowledgments assists with financial reconciliation and budget tracking supports Board administration and oversees the agencys grants calendar and database. The Development Administrator plays a vital role in maintaining the systems that enable SACs fundraising success and organizational excellence.

Major Duties Include:

Department Administration & Data Management

• Prepare and track expense requisitions and invoices related to all development operations.
• Monitor and maintain the department expense budget tracking monthly and year-to-date totals.
• Conduct monthly reconciliations between SACs CRM and QuickBooks in collaboration with the Finance Department.

Board Administration

• Serve as administrative support to the Board of Directors in collaboration with the CEO.
• Prepare and distribute meeting materials agendas and packets in advance of Board and committee meetings.
• Coordinate meeting logistics including scheduling ordering food arranging meeting spaces and sending calendar invitations.
• Record draft and distribute accurate meeting minutes and maintain official Board records.
• Support communication between staff and Board members to ensure timely updates and clear information flow.

Grants Administration

• Maintain SACs comprehensive grants calendar tracking all proposal report and renewal deadlines.
• Input and regularly update grant information in Instrumentl including due dates cultivation steps login credentials and submission details.
• Provide bi-monthly updates to the Development team regarding upcoming deadlines and progress on submissions.
• Collaborate with the Chief Development Officer and Development Operations & Grants Administrator to ensure smooth coordination and timely submission of materials.
• Maintain digital records of all grant-related correspondence documentation and reports.

Departmental Support

• Coordinate ordering of branded development materials such as business cards brochures signage and premiums.
• Assist with general Development Department operations and logistics as needed.
• Support special projects and donor stewardship efforts to advance SACs mission.
• Serve as a collaborative and flexible team member contributing to a positive mission-driven work environment.

Qualifications:

• Bachelors degree in business administration nonprofit management communications or related field; equivalent experience may be considered.
• 2-3 years of administrative experience preferably in a nonprofit or development setting.
• Strong organizational skills and attention to detail with the ability to manage multiple projects and deadlines.
• Familiarity with CRM systems and donor databases (e.g. Network for Good) QuickBooks and Excel preferred.
• Excellent written and verbal communication skills.
• Discretion professionalism and ability to handle confidential donor and financial information.
• Positive proactive and solutions-oriented attitude with strong collaboration skills.

SAC reserves the right to waive any of the above qualifications dependent on work experience and other qualifying factors.

Job Type: Part-time hourly position. 20 hours per week. Hourly rate of $22.00/hour.

Benefits:

SAC offers a competitive benefits package for part-time employees that includes:

• 15 days of Paid Time Off annually with increased accrual rates each year
• 10 paid Holidays & 2 Floating Holidays annually
• 12 hours of Days of Action annually
• Self-Care Leave with every five years of employment
• Monthly Therapy Stipend
• Employer-covered EAP (Employee Assistance Program) benefits

To Apply: Please submit a resume and cover letter to

SAC is an Equal Employment Opportunity employer.

Required Experience:

Unclear Seniority