Jackson College of Graduate Studies Graduate Admissions Specialist I

Position Classification:

Regular full-time hourly non-exempt and benefit-eligible staff position. For more benefit information visitWhy Work at UCO

The hourly rate is $17.00 which translates to $35360.00 per year.

General Work Schedule:

Position typically works Monday-Friday from 8am-5pm in-office at UCOs main campus in Edmond Oklahoma.

Position Overview

The Graduate Admissions Specialist reviews and processes applications for admission to the graduate college and interacts with current and prospective graduate students. Additionally the admission specialist advises current and prospective students concerning an appropriate academic schedule choice of major number of hours that may be taken probation and/or suspension. The Specialist performs work under minimal supervision and manages complex issues and problems. The Specialist is typically of non-exempt status and does not supervise other staff (may supervise student workers) and reports to the Dean or Associate Dean.

Department Specific Essential Job Functions

The Jackson College of Graduate Studies (JCGS/Graduate College) is dedicated to providing leadership and support in the development of high-quality graduate programs to serve the needs of students faculty and the university community as they compete in a global society. The JCGS serves a unique function at UCO in its support for and coordination of graduate studies as well as creative and scholarly activities. The JCGS collaborates with our five UCO academic colleges and the Forensic Science Institute in offering one doctoral degree six masters degrees and an education specialist degree covering 40 graduate degree programs and over 70 different major areas of study with more than 1600 graduate 2024 UCO will celebrate its 70th year of offering graduate studies.

This position:

• Provides guidance and counseling to students in matters related to academic goals choice of curriculum course load and graduate admissions for domestic and international prospective graduate students.
• Completes admission and enrollment progress checks for individual students.
• Assists with graduate student orientation and graduate student check-in.
• Advises prospective graduate students associated with an assigned territory.
• Initiates develops and maintains communication with prospective graduate students in relationship-building efforts.
• Tracks measures updates and analyzes the admissions funnel progression and performance from assigned territory.
• Processes graduate admissions applications interacts with prospective graduate students and documents interactions through the Slate and Banner.
• Implements graduate admissions standards graduate policies and graduate program requirements.
• Develops relationships and consults with graduate program advisors concerning admissions standards and processes.
• Supports promotional activities to stimulate graduate enrollment.
• Supports and assists with graduate recruitment and outreach.
• Promotes graduate programs and the Graduate College through assisting in the development of graduate communication plans correspondence materials handouts publications and other activities.
• Completes graduate student admissions processes for graduate students.
• Collaborates with on- and off-campus units in an effort to ensure up-to-date information is provided to prospective graduate students.
• Contributes to a supportive team working environment with fellow graduate admissions specialists and other team members.
• Collaborates with fellow team members in other academic units.
• May serve as a primary point of contact for special prospective graduate student partnerships.
• Provides high-level analytical support by conducting research preparing statistical reports and handling information requests. associated with their assigned admissions territory.
• Organizes and maintains prospective graduate student correspondence and Graduate College files.
• Assist with annual projects conferences and events.
• Interprets policies and procedures and handles confidential matters with discretion.
• Performs other duties as assigned

Experience Required

Requires a bachelors degree in related field or 4 years of equivalent work experience; Requires strong written communication and organizational abilities.

Experience Preferred

Knowledge of graduate admissions standards and program requirements. Proficiency in Microsoft Word Excel PowerPoint Outlook OnBase the Slate CRM and Banner. Strong oral and written communication skills. Sound judgement creativity organizational and clerical skills. Ability to foster teamwork.

Knowledge/Skills/Abilities

Excellent oral and written communication interpersonal human relations and organizational skills. Effective telephone and customer service abilities. Adaptable and flexible. Personable demeanor with a willingness to help. Ability to work independently handle multiple tasks simultaneously and interact professionally with all segments of the University community. Ability to maintain confidentiality. Must be detail oriented.

Will this employee supervise others

No this employee will not supervise other employees.

Physical Demands

Reasonable accommodations (in accordance with ADA requirements) may be made upon request to enable individuals with disabilities to perform essential functions.