Administrative Assistant

Are you a detail-oriented professional who enjoys keeping things running smoothly behind the scenes The City of San Bernardinos Public Works Department is seeking a motivated Administrative Assistant to support our Operations & Maintenance Division the team responsible for maintaining the Citys essential infrastructure and public spaces.

This is an excellent opportunity for someone who thrives in a fast-paced environment enjoys working with a diverse team and takes pride in contributing to projects that directly impact the community. The ideal candidate is organized dependable and comfortable juggling multiple priorities while providing excellent customer service to both internal and external stakeholders.

The Ideal Candidate:
The ideal candidate for this position is a proactive and dependable professional who thrives in a team-oriented environment. They are highly organized detail-focused and skilled at managing multiple priorities with accuracy and composure. The successful candidate demonstrates strong communication and customer service skills is comfortable interacting with both office staff and field crews and approaches every task with a problem-solving mindset.

They will have experience working with budgets purchase orders and recordkeeping systems and will be proficient in standard office software such as Microsoft Excel and Word. Familiarity with work order systems payroll support or public sector operations is a plus. Above all the ideal candidate takes pride in their work values efficiency and contributes to the departments mission of maintaining the Citys infrastructure and enhancing the communitys quality of life.

Youll answer calls from residents and vendors assist with payroll and timekeeping records and maintain files and documentation for ongoing between tasks you may help coordinate meetings order supplies or follow up on maintenance requests to ensure timely completion.

No two days are exactly the same one day may focus on budget reconciliation while another might involve organizing data for equipment repairs or seasonal maintenance work. Its a role that combines structure with variety and offers the satisfaction of knowing your organizational skills directly support the Citys essential services.

Education and Experience:
High School Diploma G.E.D.; and four (4) years of increasingly responsible administrative support accounting/financial recordkeeping legal human resources or secretarial experience; or an equivalent combination of education training and experience. Experience working within the public sector is desirable.

Licenses Certifications and Equipment:
A valid State drivers license is required.

Knowledgeof:

• Office administration and management practices and procedures.
• Principles and practices of sound business communication; correct English usage including spelling grammar and punctuation.
• City organization functions rules policies and procedures applicable to assigned areas of work responsibility.
• Basic principles and practices of public administration.
• Methods practices documents and terminology used in financial and accounting recordkeeping.
• Advanced uses of word processing spreadsheet database and other standard software to create complex documents and materials requiring the interpretation and manipulation of data.
• Basic research techniques methods and procedures.
• City administrative policies and procedures applicable to processing budget fiscal and purchasing documents and maintenance of public records.

• Operating a computer using word processing spreadsheet and other standard business software.
• Operating other standard office equipment.
• Typing accurately at a speed necessary to meet position requirements.
• Organizing setting priorities and exercising sound judgment within areas of responsibility.
• Interpreting applying and reaching sound decisions in accordance with City and department policies and procedures.
• Organizing and maintaining office and specialized files.
• Making routine calculations and tabulations and reviewing accounting and financial documents in a timely accurate manner.
• Organizing researching and maintaining complete and extensive office files.
• Composing routine correspondence from brief instructions.
• Communicating clearly and effectively orally and in writing in English and a designated second language as necessary.
• Understanding and following written and oral instructions.
• Maintaining confidential information.
• Preparing clear concise and accurate memoranda documents records and other written materials.
• Using tact discretion and courtesy in dealing with sensitive situations and upset or dissatisfied individuals.
• Establishing and maintaining effective relationships.

Recruitment Timeline

This recruitment will close on Sunday November 23 2025 at 11:59pm or until a sufficient number of applications have been received.

Applications review: Week of November 24 2025

External Interview or Written Assessment: Week of December 1 2025 or agreed upon date by both HR recruiter & Dept(TENTATIVE)

**All dates are subject to change at the discretion of the personnel officer**

All applicants are required to submit an online application through the Citys official website at .This recruitment will remain open until Sunday November 23 2025 at 11:59pm or until a sufficient number of qualified applications have been received.

Applications must be fully completed and clearly demonstrate that the minimum qualifications for the position are met. All information provided is subject to review investigation and verification. While resumes may be uploaded as supplemental documentation they will not be accepted in place of a fully completed City application.

Following the initial screening the most qualified candidates whose backgrounds best match the needs of the City will be invited to continue in the selection process. Meeting the minimum qualifications does not guarantee advancement. Candidates will remain under consideration until a final selection is made and an offer is accepted. The City of San Bernardino reserves the right to close the recruitment at any time and may determine that none of the applicants including those who meet the minimum qualifications are suitable for the position.

Successful candidates shall be required to:

• Pass a reference and background verification. References will not be contacted until mutual interest has been established.
• Degree verification
• Pass a pre-employment medical exam which includes a Drug screen.
• Starting salary based on education and/or experience and internal equity.
  

E-Verify Participation

The City of San Bernardino participates in the E-Verify compliance with federal law all employers are required to verify the identity and employment eligibility of individuals hired to work in the United States.

Accordingly the City will provide information from each new employees Form I-9 to the U.S. Department of Homeland Security and the Social Security Administration to confirm authorization to work in the United States.

For more information about E-Verify please visit the U.S. Citizenship and Immigration Services website at

Disclaimers

The City of San Bernardino is an Equal Employment Opportunity Employer. The City follows a nepotism policy which may impact hiring decisions if an applicant has relatives currently employed by the City.

In compliance with the Americans with Disabilities Act (ADA) the City provides reasonable accommodations for individuals with disabilities. Each request is evaluated on a case-by-case basis. To request an accommodation please contact the Human Resources Department directly at .

This bulletin is intended for informational purposes only and does not constitute a contract expressed or implied. Its contents may be modified or withdrawn without prior notice.

For questions regarding this recruitment contact Human Resources at Additional information is available at .