Development Operations Coordinator
Share
Job Location:
Philadelphia, PA - USA
Monthly Salary:
$ 50000 - 60000
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Development Operations Coordinator
This position will be based in Philadelphia Pennsylvania. FIRE operates on a hybrid work schedule that allows for a mix of in-the-office and remote work for eligible employees. At certain times of the year full time office work may be required. This position is not eligible for fully remote work.
About FIRE
The Foundation for Individual Rights and Expressions mission is to defend and sustain the individual rights of all Americans to free speech and free thought the most essential qualities of liberty. FIRE educates Americans about the importance of these inalienable rights promotes a culture of respect for these rights and provides the means to preserve them.
Position Description
FIRE is looking for someone who brings persistence and precision to administrative work understanding that excellence in the details fuels our larger mission. The Development Operations Coordinator ensures the smooth execution of all fundraising operations. This role oversees administrative processes and data management that support fundraising and donor stewardship. The ideal candidate is organized and maintains high standards and attention to detail even in routine tasks.
Duties include but are not limited to:
- Overseeing administrative processes for the Development department
- Maintaining and improving systems and workflows to support efficient fundraising and stewardship activities
- Overseeing donor acknowledgment processes ensuring timely and accurate receipts and thank-you communications
- Coordinating with the accounting team to ensure accurate gift-processing workflows and documentation
- Ensuring accurate donor records activity tracking and correspondence in Salesforce
- Assisting the annual giving director with the direct mail program membership program acquisition efforts and campaign tracking
- Performing various administrative duties including mailing letters shipping promotional items paying vendors and creating gift agreements
- Serving as the primary liaison between Development and the Data and Accounting teams
- Supporting team members in using data effectively for personalized stewardship prospect management and campaign planning
- Serving as the primary point of contact for donors who need to update their contact information or communication preferences
- Managing online donations updating the member portal and fulfilling FIRE member benefits
- Creating and executing standard operating procedures (SOPs) for recurring processes such as monthly and annual giving programs
- Identifying automation and AI opportunities to improve efficiency
- Collaborating across the Development team to advance departmental goals
- Special projects as needed
This position has an immediate start date. The role involves minimal travel with night and weekend work rarely required.
Qualifications
A successful candidate will have a strong work ethic be a self-starter and work well independently. This role requires someone who takes pride in accuracy and consistency ensuring that even the smallest details are handled with care. Most importantly the candidate must demonstrate knowledge of and passion for FIREs mission.
A candidate must also demonstrate:
- Two or more years of experience in operations or administrative roles
- The ability to work independently manage multiple tasks and meet deadlines
- Strong organizational skills
- Experience with Salesforce or another CRM is highly preferred but not required
Salary and Compensation
The projected salary range is $50000 to $60000 based on experience and education. Starting salary is negotiable and depends on experience and education. FIRE conducts periodic evaluations where employees may receive raises or bonuses for outstanding and excellent work. FIRE also offers a comprehensive benefits package that includes employer-paid comprehensive health dental and life insurance for employees; a Section 125 flexible spending account option; matching retirement contributions; and a generous paid time-off plan.
Applications
Applicants should provide a resume cover letter salary requirements and contact information for at least two professional references. All applications are confidential.
FIRE is an equal opportunity employer.
Applicants must be legally authorized to work in the United States.
FIRE is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.
As part of FIREs hiring process all candidates receiving a conditional offer of employment will be required to undergo a background check as permitted by and in compliance with federal state and local law.
Required Experience:
Junior IC
Key Skills
- Microsoft Office
- Fundraising
- Microsoft Publisher
- Microsoft Powerpoint
- Event Planning
- Salesforce
- LMS
- Administrative Experience
- Grant Writing
- Economic Development
- Public Speaking
- Writing Skills
About Company
FIRE’s mission is to defend and sustain the individual rights of all Americans to free speech and free thought.
