Senior Administrative Specialist, Electrical and Computer Engineering
Share
Job Location:
Nashville, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
5 days ago
Vacancies:
1 Vacancy
Department:
Job Summary
The Senior Administrative Specialist for Electrical and Computer Engineering (ECE) at Vanderbilt University provides comprehensive administrative support to the Department Chair serving as the primary point of contact for communications scheduling correspondence and special projects. This position manages the Chairs calendar prepares meeting materials drafts departmental communications and maintains confidential records related to faculty evaluations promotions and salaries. The Assistant also coordinates course scheduling classroom assignments syllabi submissions and supports departmental events such as faculty meetings seminars and student showcases. Additionally the role ensures efficient day-to-day office operations oversees the departmental mailroom and assists with accreditation program assessment and logistical problem-solving.
Electrical and Computer Engineering is primarily responsible for the information technology revolution that society is experiencing. The development of large-scale integrated circuits has led to the development of computers and networks of ever-increasing capabilities. Computers greatly influence the methods used by engineers for designing and problem solving.
Duties and Responsibilities
- Serve as the primary point of contact for the Department Chair managing communications scheduling and correspondence.
- Maintain the Chairs calendar coordinate meetings and prepare related materials or agendas.
- Draft proofread and distribute departmental memos reports and official communications.
- Manage sensitive or confidential information including faculty evaluations promotion files and salary actions.
- Coordinate course scheduling classroom assignments and teaching loads.
- Assist in preparing course catalogs syllabi submissions and accreditation materials.
- Support departmental events such as faculty meetings seminars and student showcases.
- Track teaching evaluations and collect data for program assessment.
- Ensure smooth day-to-day office operations and serve as problem-solver for logistics and facilities.
- Handle special projects assigned by the Chair or Deans Office.
- Mailroom manager
- Assist Administrative Coordinator with Events
- ECE Seminar coordinator
- Other duties assigned
Supervisory Relationships: This position does not have supervisory responsibility. This position reports administratively and functionally to the Senior Administrative Officer.
Qualifications
- A bachelors degree or experience in lieu of a degree is required.
- Strong organizational and time management skills; ability to manage multiple priorities and deadlines efficiently.
- Exceptional written and verbal communication skills; ability to draft proofread and edit professional correspondence and reports.
- Proven ability to handle sensitive and confidential information with discretion and professionalism.
- Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint) and comfortable learning university systems such as Oracle PeopleSoft or similar platforms.
- Skilled in planning and supporting meetings seminars and departmental events.
- An understanding of course scheduling faculty support processes and academic record-keeping.
- An ability to anticipate needs identify issues and develop effective solutions independently.
- Strong accuracy in document preparation data tracking and record management.
- An ability to work effectively with faculty staff students and administrators in a professional service-oriented manner.
- Comfortable working in a fast-paced academic environment with shifting priorities.
- Experience tracking and organizing data for reporting and assessment purposes.
- Demonstrated commitment to providing high-quality administrative support and fostering a positive departmental environment.
Required Experience:
Senior IC
Key Skills
- Computer Science
- Accounting Software
- SOC
- Data Entry
- Accounting & Finance
- GAAP
- General Ledger Accounting
- Accounting
- Computer Software
- Linux
- PMP
- Payroll
- Financial statement
- ACCA
- UNIX
About Company
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville , Tennessee, on a 330+ acre campus and ... View more
