Secretary (School Safety & Emergency Preparedness)

Douglas Unified School District

Job Location:

Douglas, WY - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

SUMMARY: Provides administrative and clerical support to department administration teachers and staff
composes correspondence screens telephone calls and assist is all district coordination development and
promotion of all emergency operations procedures and best practices.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Screens incoming calls and takes and forwards messages as needed
Meets and directs visitors; provides information direction and other services as needed
Schedules appointments maintain calendars and schedule all professional development for the department
Respond to school site and central office emergencies performing duties as assigned during an emergency
Assist in coordinating all safety trainings and professional development for teachers staff and students
Assist in coordinating services at large events to ensure efficient and effective management of the districts response at planned events.
Assist in development of safety and emergency preparedness plans operations procedures and best practices.
Assist in monitoring all technology software and video footage of district operations to ensure the safetyenvironment of all students and staff
Composes correspondence reports forms certificates and other materials as directed; transcribes from rough draft correspondence bulletins memorandums and other materials
Understands supports and interprets district and school rules regulations and policies and assists staff with interpretation as needed
Researches information and provides guidance as needed to supervisor administration teachers staff
Maintains district office files as it pertains to safety and emergency preparedness
Sorts and distributes materials supplies and mail; assists with preparation of bulk mailings as needed
Makes photocopies of materials as needed or directed
Perform related duties and responsibilities as assigned
Serves as a backup for various other administrative personnel when absent KNOWLEDGE SKILLS & ABILITIES:
Ability to maintain confidentiality in all matters related to school business
Ability to operate standard office equipment
Ability to operate a personal computer learn and utilize appropriate software programs
Ability to read and interpret documents such as procedure manuals and reports
Ability to communicate effectively verbally and in writing
Ability to apply common sense understanding to solve practical problems and deal with a variety of situations
Ability to work cooperatively and courteously with staff students parents and community members
Knowledge of the fundamental principles and accepted practices current trends literature research federal state and local policies rules laws regulations and legislation in the areas of crisis intervention threat assessment and emergency preparedness in school settings.
Knowledge of applicable Federal and State laws district procedures and Board policies
Ability to handle confrontation and conflict without an emotional response

QUALIFICATIONS & REQUIREMENTS:
Education & Experience:

High school diploma or general education degree (GED)
Prior secretarial experience or training
One to three years of prior clerical or secretarial experience beneficial
Secretarial coursework at Community College level preferred
Bilingual ability in Spanish and English preferred
Any equivalent combination of training education and experience that meets minimum requirements

Computer Proficiency: Microsoft Office Suite Google Suite and Email Systems

SUMMARY: Provides administrative and clerical support to department administration teachers and staffcomposes correspondence screens telephone calls and assist is all district coordination development andpromotion of all emergency operations procedures and best practices.ESSENTIAL DUTIES & RESPONSIB...

ESSENTIAL DUTIES & RESPONSIBILITIES:

Screens incoming calls and takes and forwards messages as needed
Meets and directs visitors; provides information direction and other services as needed
Schedules appointments maintain calendars and schedule all professional development for the department
Respond to school site and central office emergencies performing duties as assigned during an emergency
Assist in coordinating all safety trainings and professional development for teachers staff and students
Assist in coordinating services at large events to ensure efficient and effective management of the districts response at planned events.
Assist in development of safety and emergency preparedness plans operations procedures and best practices.
Assist in monitoring all technology software and video footage of district operations to ensure the safetyenvironment of all students and staff
Composes correspondence reports forms certificates and other materials as directed; transcribes from rough draft correspondence bulletins memorandums and other materials
Understands supports and interprets district and school rules regulations and policies and assists staff with interpretation as needed
Researches information and provides guidance as needed to supervisor administration teachers staff
Maintains district office files as it pertains to safety and emergency preparedness
Sorts and distributes materials supplies and mail; assists with preparation of bulk mailings as needed
Makes photocopies of materials as needed or directed
Perform related duties and responsibilities as assigned
Serves as a backup for various other administrative personnel when absent KNOWLEDGE SKILLS & ABILITIES:
Ability to maintain confidentiality in all matters related to school business
Ability to operate standard office equipment
Ability to operate a personal computer learn and utilize appropriate software programs
Ability to read and interpret documents such as procedure manuals and reports
Ability to communicate effectively verbally and in writing
Ability to apply common sense understanding to solve practical problems and deal with a variety of situations
Ability to work cooperatively and courteously with staff students parents and community members
Knowledge of the fundamental principles and accepted practices current trends literature research federal state and local policies rules laws regulations and legislation in the areas of crisis intervention threat assessment and emergency preparedness in school settings.
Knowledge of applicable Federal and State laws district procedures and Board policies
Ability to handle confrontation and conflict without an emotional response

QUALIFICATIONS & REQUIREMENTS:
Education & Experience:

High school diploma or general education degree (GED)
Prior secretarial experience or training
One to three years of prior clerical or secretarial experience beneficial
Secretarial coursework at Community College level preferred
Bilingual ability in Spanish and English preferred
Any equivalent combination of training education and experience that meets minimum requirements

Computer Proficiency: Microsoft Office Suite Google Suite and Email Systems