Financial Processing Specialist 2
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Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Category
CUPE 2950Job Profile
CUPE 2950 Salaried - Financial Proc. Spec 5 (Gr7)Job Title
Financial Processing Specialist 2Department
Administration Department of Materials Engineering Faculty of Applied ScienceCompensation Range
$4594.00 - $4827.00 CAD MonthlyPosting End Date
December 2 2025Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
June 30 2026Maternity Leave replacement 7 months possibility of extension.
At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.
Oversees the Financial Resources of the Department reports to Business Operations manager. Provides administrative support to the Manager Administration when required.
The department has a complex finance-related function with an average of $13 Million in funds per annum in 170 project grants covering general purpose funds research funds endowment funds and research chairs Tier 1 & Tier 2. Administers contract and grant accounts for complex sponsored research and specific purpose funds requiring the exercise of judgment and knowledge of University granting agency and accounting policies and procedures. The faculty and graduate student populations are very active in research and travel.
Organizational Status
Reports directly to the Manager Administration. Liaises with staff students and faculty on financial matters relevant to the position.
Organization Chart: PI Request Financial Specialist Processor Financial Reviewer PI Approval
Work Performed
Financial Duties
Responsible for the all financial processing covering journal vouchers invoices travel claims purchase requisitions honorariums purchase requisitions and cash deposits. Ensures timely payments. Investigates complex problems and reconciles financial discrepancies.
Manages the maintenance of grant accounts control of expenditures Monitors financial progress of research and contract accounts to ensure funds are expended during the contractual agreements. Ensures expenditures do not exceed the funding available works closely with account holders. Ensures account holders are expending funds in compliance with funding guidelines; works closely with researchers ensuring that funds are properly accounted for and that budget anomalies are brought to their attention with guidance for resolution; monitors financial progress of research and contract accounts to ensure funds are expended during the contractual agreements. Oversees the management of all research accounts including NSERC CFI and other grants and contract agreements
Exercise judgement and knowledge of University granting agency and accounting policies and procedures ensuring reporting is correct. Assesses impact of surpluses/deficits and reviews variances; ensures cost effectiveness of expenditures. Audits departmental accounts to ensure financial integrity and sufficient controls are maintained as per university guidelines
Reconciles monthly financial statements ledgers and deposits; preparing corrections of deposits and verifying deposits have been allocated to proper cost & revenue centers. Preparing and distributing monthly statements; ensuring accuracy of accounting records.
Manages year-end reconciliation of all accounts. Ensures it meets audit requirements.
Maintains files of all financial transitions documents and supporting material. Analytical reporting of monthly expenses and revenue.
Responsible for continually streamlining the financial dynamics to ensure increased efficiency and accuracy of reporting.
Administrative Duties
Assists business Operations manager when needed
Responsible for taking the minutes of the monthly faculty meetings.
Covers the reception of the front desk when required.
Consequence of Error/Judgement
Failure to work effectively would result in delays in processing important financial materials. Failure to maintain confidentiality would seriously impair the integrity of the department. The position demands confidentiality and responsibility.
Supervision Received
The position reports to the Manager Administration of the Department and is expected to work independently with minimal supervision. Overall objectives are determined in consultation with the Manager. Within these guidelines the Financial Specialist works independently determining priorities as necessary. The position requires independent executive decision making ability to assess and implement work required and strong organizational skills. Consultation is sought on decisions of strategic significance.
Supervision Given
Minimum Qualifications
High school graduation plus Certificate in Accounting or Payroll CPA Level 1 plus four years of related experience or an equivalent combination of education and related experience.
- Willingness to respect diverse perspectives including perspectives in conflict with ones own
- Demonstrates a commitment to enhancing ones own awareness knowledge and skills related to equity diversity and inclusion
Preferred Qualifications
UBC work experience in the area of financial processing an asset. Competent computer skills required. Ability to accurately process function within required timelines. Ability to effectively perform accounts payable and accounts receivable related duties. Ability to learn new software programs. Ability to accurately prepare bank deposits. Ability to analyze and reconcile accounts. Ability to maintain accuracy and attention to detail. Ability to perform basic arithmetic. Ability to analyze problems identify key information and issues and effectively resolve. Ability to take and transcribe accurate meeting minutes. Ability to effectively use job-specific software at an intermediate level. e.g. Workday Outlook MS Word MS ExcelAbility to respond appropriately to inquiries in person on phone and in writing and make appropriate referrals.
Required Experience:
IC
Key Skills
- Financial Services
- Financial Models
- Account Management
- General Ledger Accounts
- ERP
- Payroll
- External Auditors
- Customer Relationships
- Credit Card
- Financial Statements
- Business Units
- Annual Budget
- Income
- New Clients
- Financial Management
