Fleet Receptionist, Part Time

Hourly Wage: $18.00 - $20.00

Title: Receptionist

Department: Public Works

Division: Administration/Fleet

GENERAL PURPOSE

Independently performs a wide variety of clerical duties to support the smooth and efficient operation of the Fleet Department for Washington City. Advises team members and others on developments which are important to or may impact the department. Provides solid customer service in a liaison role between the Fleet Department and other departments within the City.

SUPERVISION RECEIVED

This position works under general supervision of the Public Works Office Manager.

SUPERVISION EXERCISED

No supervision exercised.

ESSENTIAL FUNCTIONS

• Provide customer service and clerical support to Fleet Manager and Mechanics.

• May assist with stockroom inventories.

• Prepare and complete work orders.

• Get invoices to the Public Works Office Manager for payment.

• Schedule vehicles and equipment for service and repairs.

• Coordinate maintenance on City vehicles.

• Order and receive parts for the Fleet Department.

• Check in vehicles/equipment which are being turned in for replacement or other

  disposition.

• Assist in the coordination of the Fleet Management loaner vehicles.

• Assist the Fleet Department with customer service functions.

• Backup for fuel key issues.

• Performs related work as required.

MINIMUM QUALIFICATIONS

1. Education and Experience:

A. High school diploma or equivalent

B. Clerical experience preferred but not required.

2. Knowledge Skills and Abilities:

Working knowledge of modern office terminology and procedures; time management skills; ability to read write speak and understand English; grammar and punctuation; and basic computer software applications and database programs. Knowledge of automotive repair/service facilities is helpful.

Ability to type 45 words per minute (net); demonstrate effective verbal and written communication skills; follow directions; coordinate information arrangements and correspondence; establish and maintain good working relationships with all levels of City staff and the public; have basic computer skills and be able to operate a computer keyboard & mouse.

3. Work Environment:

Tasks require a variety of physical activities generally involving muscular strain related to walking standing stooping sitting reaching and lifting. Talking hearing and seeing are essential to performing required job functions. Common eye hand finger dexterity exist. Work area may have noise and vibrations.